Chief Administrative Assistant
7 days ago
The role of the Accounting Administrator is crucial in ensuring smooth day-to-day operations, client correspondence, document management, and communication with regulatory bodies. This position supports the client's accounting team by providing administrative assistance and ensuring timely completion of tasks.
Key Responsibilities- Document Management & Client Support:
- Send out completed tax documents for electronic signature and save signed documents to relevant client folders.
- Draft standard accountant correspondence and letters for client communication.
- Manage client email inquiries, take messages, and redirect queries to appropriate staff.
- Assist with distributing group communications and newsletters.
- Financial Administration:
- Generate and process invoices in Xero.
- Manage debt collection activities via email and follow up with clients as required.
- Monitor and update client details in WorkflowMax and the Tax Agent Portal.
- Compliance & Regulatory Support:
- Prepare and send ASIC company review correspondence using NowInfinity software.
- Manage incoming ATO correspondence within the Tax Agent Portal, including notices of assessment, PAYG instalments, and other official communications.
- Respond to ATO phone calls, including arranging payment plans, submitting interest remission requests, and handling client-related inquiries.
- System & Data Management:
- Maintain and update client CRM records in ActiveCampaign.
- Ensure accurate storage and retrieval of client records across all systems.
- Support the implementation and use of cloud-based software to improve operational efficiency.
- Minimum 2 years' experience in an administrative role, preferably within accounting, financial services, or professional services.
- Strong knowledge and experience in at least one accounting software, ideally Xero and WorkflowMax.
- Experience using NowInfinity, ActiveCampaign, and Adobe Sign (preferred but not mandatory).
- Proficiency in Google Workspace and Microsoft Office Suite.
- Previous experience working within a remote or hybrid team environment.
- Demonstrated ability to learn new systems, processes, and business terminology quickly.
- Strong organisational skills with the ability to manage multiple priorities in a fast-paced environment.
- Excellent written and verbal communication skills with high attention to detail.
- Flexibility: Work remotely and enjoy a better work-life balance.
- Inspiring Workspaces: Strategically located offices designed to fuel your best work.
- Dynamic Open Spaces: Conducive for productivity and creativity.
- State-of-the-Art Security: Ensuring your safety and peace of mind.
- Game Rooms: Take a break and unwind with our recreational facilities.
- Competitive Compensation: Your talents deserve to be rewarded.
- Professional Growth: Access to ongoing training and development opportunities to help you reach your full potential.
- A Supportive Community: Join a diverse and inclusive team dedicated to your success.
- Global Impact: Be part of something bigger and make a difference on a global scale.
-
Chief Support Officer
7 days ago
Tanauan, Calabarzon, Philippines beBeeExecutive Full time $4,000 - $5,000Job Title: Chief Support OfficerJob OverviewOur organization seeks a highly organized and proactive support professional to provide administrative assistance to our executive leadership team.Key ResponsibilitiesManage calendars, schedule appointments, and organize meetings for executives.Handle email communications, including drafting, responding, and...
-
Senior Administrative Support Specialist
7 days ago
Tanauan, Calabarzon, Philippines beBeeAdministrative Full time ₱1,500 - ₱7,200Job OpportunityWe are seeking a highly skilled and experienced administrative professional to support key decision-makers.The ideal candidate will have at least 5+ years of experience in a senior support role, be able to work independently across various teams and business priorities, and have a proven track record of creating and managing systems.Key...
-
Chief Administrative Coordinator
7 days ago
Tanauan, Calabarzon, Philippines beBeeArchitectureManager Full time $700 - $8,400As an Architecture Manager Assistant, you will play a pivotal role in supporting the architecture manager in daily administrative and project-related tasks. The ideal candidate should possess at least 3 years of experience, be proficient in CAD software, Excel, and ClickUp, and have strong knowledge of USA architectural structures.Key ResponsibilitiesEmail...
-
Chief Administrative Coordinator
7 days ago
Tanauan, Calabarzon, Philippines beBeeAdministrative Full time $7,000 - $14,000Job TitleWe are seeking an organized and proactive individual to support an architecture manager with daily administrative and coordination tasks. This role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities.Sort and prioritize emails, draft responses, and flag urgent messagesOpen and organize...
-
Administrative Project Assistant
7 days ago
Tanauan, Calabarzon, Philippines beBeeProgramCoordinator Full time ₱7,200 - ₱7,800Job OpportunityThe Program Coordinator role is a key position within our organization, requiring an individual to handle various administrative tasks, data entry, and project-based responsibilities assigned by the Program Manager.Key Responsibilities:Manage general inquiries, providing timely and accurate responses to hiring managers and suppliers, while...
-
Chief Financial Operations Manager
7 days ago
Tanauan, Calabarzon, Philippines beBeeAccounting Full time ₱800,000 - ₱1,500,000Job Title: Chief Financial Operations ManagerAbout this role:Oversee financial operations across entities, ensuring accuracy and compliance.Key Responsibilities:Manage finance inbox and address financial inquiries promptly.Record, organize, and maintain invoices and supporting documentation.Execute payments to suppliers and manage payables and receivables...
-
Chief Financial Administrator
7 days ago
Tanauan, Calabarzon, Philippines beBeeBookkeeper Full time ₱7,200 - ₱78,200**Take Your Bookkeeping Skills to the Next Level**We're looking for a highly organized and detail-focused individual to manage day-to-day bookkeeping tasks, ensure accurate financial records, and provide administrative support.Manage day-to-day bookkeeping in cloud-based accounting systems: reconcile accounts, process invoices, manage expenses, and handle...
-
Tanauan, Calabarzon, Philippines beBeeSupport Full time $8,400Job Title:Architectural Manager Support SpecialistJob DescriptionOur organization is seeking a highly skilled Architectural Manager Support Specialist to provide administrative assistance to an architecture manager. The ideal candidate will have excellent organizational skills, strong communication abilities, and the ability to manage multiple priorities...
-
Real Estate Administrative Assistant
7 days ago
Tanauan, Calabarzon, Philippines beBeeAdministrative Full time $45,000 - $60,000Job Title: Real Estate Administrative AssistantWe are seeking a detail-oriented and organized professional to join our operations team. As a key member of the team, you will provide administrative support, marketing services, and client care to ensure success.Key Responsibilities:Provide administrative support to real estate professionals, including calendar...
-
Tanauan, Calabarzon, Philippines beBeeAdministrative Full time $45,000 - $60,000About UsWe are seeking a highly skilled Administrative Assistant to join our dynamic team. As an Administrative Assistant, you will provide support to the executive leadership team and assist with various tasks such as preparing documents, reports, and correspondence.Key ResponsibilitiesYou will be responsible for:Providing administrative support to the...
