
Administrative Assistant to Architecture Manager
7 days ago
Architectural Manager Support Specialist
Job DescriptionOur organization is seeking a highly skilled Architectural Manager Support Specialist to provide administrative assistance to an architecture manager. The ideal candidate will have excellent organizational skills, strong communication abilities, and the ability to manage multiple priorities effectively.
Responsibilities- Sort and prioritize emails, draft responses, and flag urgent messages
- Open and organize tasks for the architecture manager
- Maintain task management systems and follow up on pending items
- Schedule meetings, manage calendars, and coordinate project timelines
- Handle basic document organization and report preparation
- Ensure efficient workflow by assisting in administrative duties as needed
The successful candidate will possess:
- Minimum 3 years of experience as an executive assistant, project coordinator, or similar administrative role, preferably in architecture or construction
- Strong organizational and time management skills
- Excellent English communication skills (both written and verbal)
- Experience with email management and task management software
- Proficiency in Microsoft Office (Word, Excel) and Google Suite (Docs, Sheets)
- Ability to handle confidential information with discretion
Prior experience with architectural terminology and workflows, along with proficiency in task management software such as ClickUp, Monday.com, Asana, or Trello, would be beneficial. A background in architecture, construction, or a related industry is also desirable.
BenefitsAs a full-time employee, you can expect:
- Standard working hours from 9 AM - 5 PM EST
- Flexible work arrangement allowing you to work remotely
Seniority level: Mid-Senior
Employment type: Full-time
Job function: Management
Industry: Technology
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