Administrative Assistant to Architecture Manager

7 days ago


Tanauan, Calabarzon, Philippines beBeeSupport Full time $8,400
Job Title:

Architectural Manager Support Specialist

Job Description

Our organization is seeking a highly skilled Architectural Manager Support Specialist to provide administrative assistance to an architecture manager. The ideal candidate will have excellent organizational skills, strong communication abilities, and the ability to manage multiple priorities effectively.

Responsibilities
  • Sort and prioritize emails, draft responses, and flag urgent messages
  • Open and organize tasks for the architecture manager
  • Maintain task management systems and follow up on pending items
  • Schedule meetings, manage calendars, and coordinate project timelines
  • Handle basic document organization and report preparation
  • Ensure efficient workflow by assisting in administrative duties as needed
Required Skills and Qualifications

The successful candidate will possess:

  • Minimum 3 years of experience as an executive assistant, project coordinator, or similar administrative role, preferably in architecture or construction
  • Strong organizational and time management skills
  • Excellent English communication skills (both written and verbal)
  • Experience with email management and task management software
  • Proficiency in Microsoft Office (Word, Excel) and Google Suite (Docs, Sheets)
  • Ability to handle confidential information with discretion
Preferred Qualifications

Prior experience with architectural terminology and workflows, along with proficiency in task management software such as ClickUp, Monday.com, Asana, or Trello, would be beneficial. A background in architecture, construction, or a related industry is also desirable.

Benefits

As a full-time employee, you can expect:

  • Standard working hours from 9 AM - 5 PM EST
  • Flexible work arrangement allowing you to work remotely
Other Information

Seniority level: Mid-Senior

Employment type: Full-time

Job function: Management

Industry: Technology



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