Full-Time Executive Administrative Support Specialist

1 day ago

Batangas, Calabarzon, Philippines beBeeExecutive Full time $24,000 - $32,000
Job Description

We are seeking a highly organized and proactive Executive Assistant to support client relationships, operational efficiency, and strategic execution.

  • The ideal candidate will assist with back-office operations while serving as the main point of contact for client needs, addressing inquiries and ensuring a smooth, positive client experience from initial engagement to ongoing support.

This role requires exceptional attention to detail, strong communication, proactive collaboration, and the ability to operate both independently and as a team player while upholding company standards.

Requirements

To be successful in this position, you must have at least a year of experience as an Executive Assistant, Virtual Assistant, or similar role.

  • You should possess excellent English communication skills and be able to complete projects in a timely manner.
  • Able to quickly adjust to changing circumstances and adapt new technologies, processes, or methods.
Preferred Qualifications

Prior experience with CRM systems and basic spreadsheet/Excel formulas and navigation is a plus.

  • Familiarity with website management tools such as SquareSpace, Ecwid, or Wix is also beneficial.
Responsibilities

The selected candidate will be responsible for managing and updating CRM systems and other databases, ensuring accurate donation records, contact information, and community data.

  • Also, they will update websites with event details, registration links, calendars, and graphics, as well as prepare and publish registration forms and event pages using a drag-and-drop interface.
  • Communications support will involve assisting with drafting and distributing weekly community emails or announcements to promote classes, events, or initiatives.
Attributes

The ideal candidate should possess the following attributes:

  • Excellent logical and verbal reasoning skills.
  • Exceptionally detail-oriented with great problem-solving and information-processing skills.
  • Ability to think outside the box and work independently as part of a team.
  • A great work ethic and interest in learning new concepts and growing with the job.
Benefits

We offer a total of five paid vacation days per year, increasing by one day each subsequent year.

  • A 5% raise per year guaranteed, with potential additional raises or bonuses for outstanding performance.
  • A paid 15-minute break every four hours worked.
  • Healthcare benefits after two months of full-time employment.

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