Business Operations Assistant

2 days ago

Cagayan de Oro, Northern Mindanao, Philippines beBeeFinancial Full time ₱420,000 - ₱580,000

About this role, Finance Admin and Production Support

Our global client is a fully remote creative branding agency that specializes in sustainable merchandise. We partner with enterprise companies to design and brand merchandise at scale. Our team manages complex seasonal e-commerce stores, fulfillment, kitting projects, uniform programs, retail initiatives, and large-volume stores.

This role will manage prepayments, vendor payments, and credit card expenses within the company. You will work closely with the production team to ensure timely payments as orders progress. This position oversees credit card expense categorization, assists with employee reimbursements, and supports the Accounts Payable team for accurate bill processing in QuickBooks Online. The Finance Admin plays a key role in maintaining efficient financial operations across departments.

This is a full-time role on a US shift and on a Work-from-Home setup.

If you have the right skill set, this may be your opportunity to enter this fast-growing organization.

Key Responsibilities
  • Work closely with the production team to ensure prepayments are made on time as orders progress.
  • Oversee the categorization of credit card expenses in QuickBooks Online.
  • Process and track vendor prepayments in accordance with production schedules.
  • Assist with employee expense reports and reimbursements, ensuring accuracy and compliance.
  • Ensure all bills are submitted to the Accounts Payable team for timely entry into QBO.
  • Monitor and follow up on credit card expenses and approvals for timely processing.
  • Collaborate with finance team members to maintain accurate financial records.
  • Ensure proper coordination between finance and production teams to support financial operations.
Qualifications
  • 1+ years of experience in finance or accounting roles.
  • Proficiency in QuickBooks Online or similar accounting software.
  • Strong understanding of credit card expense management and vendor payments.
Benefits

This role offers a chance to work with a dynamic organization that values efficiency and innovation.

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