Business Operations Coordinator

1 day ago

Cagayan de Oro, Northern Mindanao, Philippines beBeeOperatingspecialist Full time ₱400,000 - ₱600,000
About the Job

We are seeking an experienced Operations Specialist to join our team. This mid–senior level role requires someone who can wear many hats — from managing day-to-day operations and project timelines to supporting events, partnerships, and communications.

The ideal candidate will be responsible for providing administrative support to a busy CEO, ensuring the smooth operation of the business.

This is a fantastic opportunity to work at the centre of a fast-paced environment, gain exposure to high-profile projects, partners, and industry events, and build strong relationships with key stakeholders.

Key Responsibilities:

  • Manage inboxes with smart triage and clear communication.
  • Own calendar scheduling and coordinate internal and external meetings.
  • Book travel and accommodation with foresight and efficiency.
  • Take accurate meeting minutes and ensure follow-through on action points.
  • Maintain CRMs (e.g., Monday.com, HubSpot, Salesforce) with accuracy.
  • Organise and maintain shared drives and filing systems.
  • Compile and manage guest lists, RSVPs, and event reminders.
  • Support with post-event surveys, reporting, and webinar content organisation.
  • Handle member and partner onboarding, communications, and database updates.
  • Manage general queries with professionalism and track RSVPs for activations.
  • Compile year-end partner performance reports and presentation materials.
  • Build and manage project trackers, timelines, and checklists.
Requirements

To succeed in this role, you will need:

Strong organisational and project management skills.

Proficiency with productivity tools (Google Workspace, MS Office, Slack, Zoom).

Excellent reporting and presentation-building skills.

Familiarity with advertising, media, or tech industries is a bonus.

Meticulous attention to detail and ability to anticipate needs.

Strong communication skills, both written and verbal.

Discretion in handling sensitive information.

Ability to prioritise, stay resourceful, and perform under pressure.

Relationship-driven, collaborative, and solutions-focused approach.

A minimum of 3-5 years of experience as an Operations Specialist, Chief of Staff, or Executive Assistant at mid–senior level.

Why This Role?

This is an exciting opportunity to make a real impact in a dynamic and rapidly evolving industry. If you're passionate about delivering exceptional results, building strong relationships, and driving growth, we'd love to hear from you.

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