Business Operations Coordinator

1 day ago

Cagayan de Oro, Northern Mindanao, Philippines beBeeFinance Full time $60,000 - $80,000

At Pearson, we're committed to a world that's always learning and to our talented team who makes it all possible. From bringing lectures vividly to life to turning textbooks into laptop lessons, we are always re-examining the way people learn best.

Job Description

The Operations Associate plays a critical role in providing financial and operational coordination to Pearson's Global Payroll team. This position ensures accurate budget tracking, vendor payment processing, and financial variance resolution, while also supporting team-wide operations such as team meetings and executive presentation preparation.

Success in this position requires the ability to communicate in a mature and professional manner, adapt to different audiences, and collaborate effectively with individuals from diverse countries, cultures, and professional backgrounds.

This is an excellent early-career opportunity for someone eager to gain broad exposure to business operations, finance, and team coordination within a global enterprise.

Key Responsibilities
  • Budget Monitoring & Analysis
    • Compare monthly budget versus actuals and identify key variances
    • Partner with Finance Business Partners and Accounting to research and explain discrepancies
    • Assist in preparing variance commentary and reporting for leadership review
  • Vendor Purchase Orders & Invoice Management
    • Create and maintain purchase orders for payroll vendors
    • Code and submit vendor invoices to Source-to-Pay (A/P) for processing
    • Track invoice and purchase order status
  • Vendor & Stakeholder Support
    • Act as the first point of contact for payroll vendors regarding payment status inquiries
    • Liaise with Finance, Accounting, and other internal stakeholders to resolve payment or charge-related issues
  • Financial Research & Problem-Solving
    • Investigate department charges that appear out of scope or misaligned with budget expectations
    • Analyze data and propose solutions, demonstrating sound judgment and critical thinking
    • Support ad-hoc financial and operational projects as assigned by the VP
  • Team & Presentation Support
    • Coordinate logistics for all-hands or team meetings, including agenda preparation, scheduling, and follow-up actions
    • Assist with the creation and formatting of PowerPoint decks, reports, and executive-level presentations

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