Office Operations Associate

5 days ago

Cagayan de Oro, Northern Mindanao, Philippines Virtual Business Partners Full time ₱144,000 - ₱600,000 per year
Description

Get hired & build your career with VBP, a certified Great Place to Work company in the Philippines

The Office Operations Associate plays a key role in ensuring the smooth day-to-day functioning of the office environment while managing procurement activities to support business operations. This role combines administrative excellence with strategic sourcing, vendor management, and cost optimization to create a productive and efficient workplace.

Main duties include:

Office Operations & Administration

  • Support and facilitate daily on-site office operations
  • Prepare regular reports on office expenses and budgets
  • Manage inventory of office supplies and equipment
  • Organize and maintain office filing systems
  • Monitor and administer security, repairs, and maintenance of company facilities
  • Assist in organizing company activities and events
  • Support OSH activities and compliance

Procurement & Vendor Management

  • Identify and evaluate suppliers based on quality, reliability, and cost-effectiveness
  • Negotiate contracts and terms to secure favorable pricing and delivery schedules
  • Prepare and manage purchase orders and procurement documentation
  • Monitor supplier performance and maintain strong vendor relationships
  • Ensure timely delivery of goods and services
  • Maintain accurate records of purchases, pricing, and supplier information
  • Collaborate with internal departments to understand and fulfill procurement needs
  • Ensure compliance with procurement policies, procedures, and legal requirements
  • Assess and mitigate risks associated with procurement activities
  • Support compliance with PEZA, BOI, and other government regulatory requirements

Successful applicants should:

  • Bachelor's degree in Business Administration, Supply Chain, Engineering, or related field (or equivalent experience)
  • 1+ years of experience in office management, procurement, or operations
  • Strong negotiation and vendor management skills
  • Excellent organizational and multitasking abilities
  • Proficiency in procurement software/tools
  • Knowledge of contractual and PEZA/BOI processing is an advantage
  • OSH/ first aid certification is nice to have
  • Strong interpersonal and communication skills

Non-negotiable requirements

  • Residence within Cagayan de Oro and/or neighboring cities preferred

Benefits you and your family can enjoy:

  • 500K per incident HMO coverage + Dental & Optical benefits
  • 2-week paid Christmas vacation
  • 25K Educational Assistance
  • Training and equipment will be provided
  • Fixed Schedule of Mon-Fri from 7 AM to 4 PM

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