Office Operations Associate

5 days ago

Cagayan de Oro, Northern Mindanao, Philippines Virtual Business Partners Full time ₱144,000 - ₱600,000 per year
Description

Get hired & build your career with VBP, a certified Great Place to Work company in the Philippines

The Office Operations Associate plays a key role in ensuring the smooth day-to-day functioning of the office environment while managing procurement activities to support business operations. This role combines administrative excellence with strategic sourcing, vendor management, and cost optimization to create a productive and efficient workplace.

Main duties include:

Office Operations & Administration

  • Support and facilitate daily on-site office operations
  • Prepare regular reports on office expenses and budgets
  • Manage inventory of office supplies and equipment
  • Organize and maintain office filing systems
  • Monitor and administer security, repairs, and maintenance of company facilities
  • Assist in organizing company activities and events
  • Support OSH activities and compliance

Procurement & Vendor Management

  • Identify and evaluate suppliers based on quality, reliability, and cost-effectiveness
  • Negotiate contracts and terms to secure favorable pricing and delivery schedules
  • Prepare and manage purchase orders and procurement documentation
  • Monitor supplier performance and maintain strong vendor relationships
  • Ensure timely delivery of goods and services
  • Maintain accurate records of purchases, pricing, and supplier information
  • Collaborate with internal departments to understand and fulfill procurement needs
  • Ensure compliance with procurement policies, procedures, and legal requirements
  • Assess and mitigate risks associated with procurement activities
  • Support compliance with PEZA, BOI, and other government regulatory requirements

Successful applicants should:

  • Bachelor's degree in Business Administration, Supply Chain, Engineering, or related field (or equivalent experience)
  • 1+ years of experience in office management, procurement, or operations
  • Strong negotiation and vendor management skills
  • Excellent organizational and multitasking abilities
  • Proficiency in procurement software/tools
  • Knowledge of contractual and PEZA/BOI processing is an advantage
  • OSH/ first aid certification is nice to have
  • Strong interpersonal and communication skills

Non-negotiable requirements

  • Residence within Cagayan de Oro and/or neighboring cities preferred

Benefits you and your family can enjoy:

  • 500K per incident HMO coverage + Dental & Optical benefits
  • 2-week paid Christmas vacation
  • 25K Educational Assistance
  • Training and equipment will be provided
  • Fixed Schedule of Mon-Fri from 7 AM to 4 PM

  • Clearing and Operation Officer

    1 week ago

    Cagayan de Oro, Northern Mindanao, Philippines Pacificrose Shipping Services Inc. Full time ₱300,000 - ₱600,000 per year

    Key ResponsibilitiesInitiate and process tugboat clearances with relevant port and maritime authorities.Coordinate and communicate daily tugboat assignment schedules to Tug Masters, Fleet Supervisors, and operations teams.Liaise with the Pilot Station to confirm and relay daily tugboat assignments.Monitor tugboat movements to ensure schedules are followed...

  • Inventory Associate

    3 days ago

    Cagayan de Oro, Northern Mindanao, Philippines Cebu Landmasters, Inc. Full time ₱400,000 - ₱600,000 per year

    About the role We are seeking a highly organized and detail-oriented Inventory Associate (Project-based) to join our dynamic team at Cebu Landmasters, Inc. in Cagayan de Oro City. As a full-time employee, you will play a crucial role in maintaining efficient inventory management practices to support our manufacturing and logistics operations.What you'll be...

  • Safety Officer

    3 days ago

    Cagayan de Oro, Northern Mindanao, Philippines PJA Construction Full time ₱400,000 - ₱800,000 per year

    SAFETY OFFICERResponsibilities:Compile safety programs.Practice safe working techniques.Implement and maintain health and safety standards.Establish a cordial and professional relationship with employees.Maintain compliance of all safety regulations.Conduct regular staff meetings to share best practice techniques.Standardize health and safety in order to...

  • Quality Assurance Associate

    5 days ago

    Cagayan de Oro, Northern Mindanao, Philippines LeFort Medical Trading Corp Full time ₱144,000 - ₱180,000 per year

    Job Summary:The role of the Quality Assurance Associate is to ensure a smooth surgical experience by preparing requested or ordered instruments and/or implants according to company standards. They also ensure that all instrumentations used inside the operating room are checked for defects prior to dispatch to minimize—if not eliminate, the probability of...

  • Sales Associate

    2 weeks ago

    Cagayan de Oro, Northern Mindanao, Philippines Whiteplane Inc. Full time ₱144,000 - ₱156,000 per year

    Branch Location: SM CDOJob OverviewThe Sales Associate is responsible for achieving store sales targets by effectively promoting assigned products or categories. This role emphasizes delivering excellent customer service through strong product knowledge, engaging interactions, and maintaining high visual merchandising standards. The Sales Associate also...

  • Human Resource Officer

    1 week ago

    Cagayan de Oro, Northern Mindanao, Philippines APC Infra Star Construction Corp. Full time ₱400,000 - ₱1,200,000 per year

    Job description:APC Construction Corp. is looking for a motivated and detail-oriented Human Resource Officer to join our team. The position involves supporting various HR functions such as recruitment, employee relations, and records management.Qualifications:Bachelor's degree in AB/BS Psychology, BS Business Administration major in Human Resources, or any...

  • Human Resource Officer

    2 weeks ago

    Cagayan de Oro, Northern Mindanao, Philippines APC INFRA STAR CONSTRUCTION Full time ₱400,000 - ₱1,200,000 per year

    APC Construction Corp. is looking for a motivated and detail-oriented Human Resource Officer to join our team. The position involves supporting various HR functions such as recruitment, employee relations, and records management.Qualifications:Bachelor's degree in AB/BS Psychology, BS Business Administration major in Human Resources, or any related...

  • Client Service Associate

    1 week ago

    Cagayan de Oro, Northern Mindanao, Philippines Work Avenue and Business Solutions Incorporated Full time ₱800,000 - ₱1,200,000 per year

    The Client Service Associate (CSR) is a key member of the client services team, responsible for delivering high-quality, professional support to clients across all stages of the customer lifecycle. This role serves as the primary point of contact for client inquiries, ensuring timely, accurate, and efficient responses to questions regarding accounts,...

  • Leasing and Documentation Associate

    5 days ago

    Cagayan de Oro, Northern Mindanao, Philippines Limketkai Sons, Inc. Full time ₱216,000 - ₱264,000 per year

    Job SummaryThe Leasing and Documentation Associate is responsible for assisting in the review and preparation of leasing documents, coordinating with tenants, and ensuring compliance with company policies. The role also involves contract management, document verification, and handling basic lease-related computations to support accurate reporting and...

  • Branch Sales Associate

    2 weeks ago

    Cagayan de Oro, Northern Mindanao, Philippines Security Bank Corporation Full time ₱150,000 - ₱250,000 per year

    The RoleTheSales Associateposition will jump-start your career in ultimately becoming a Business Manager that will bring the organization to greater heights by increasing its customer base and portfolio.Graduates of the Sales Associate Training Program will become Junior Assistant Managers after six months.This role will work best for you if you are always...