Strategic Operations Coordinator

6 hours ago

San Juan, National Capital Region, Philippines beBeeExecutive Full time $10,000 - $18,000
Job Title: Strategic Operations Coordinator

This role involves providing high-level administrative support to senior-level managers. The ideal candidate will be highly organized, have great time management skills, and be able to act without guidance.


The responsibilities of this position include managing calendars, making travel arrangements, preparing expense reports, and providing comprehensive administrative support. You will also be responsible for coordinating individual and group travel, handling confidential and sensitive information, and performing various errands as needed.

Responsibilities:
  • Managing a complicated and busy schedule
  • Performing planning, logistics, and operations work
  • Providing comprehensive administrative support
  • Coordinate individual and group travel
  • Handle confidential and sensitive information with appropriate judgment and discretion
  • Administrative support in various capacities including data entry, assisting with project completion, event/meeting planning, filing, mail handling, and correspondence processing
  • Organize meetings and summits from start to finish
  • Screen phone calls, correspondence, document preparation, bill payment, record keeping
  • Varying errands as needed
  • Create and maintain personal action items, to-do lists, and follow up on tasks proactively while maintaining status updates
  • Comfortable with Chief of Staff level duties and/or Project Management
  • Comfortable with procurement and/or logistics level duties

Requirements:
  • Proven experience as an Executive Assistant or Personal Assistant (preferably within a BPO)
  • Excellent command of English language
  • Has excellent judgment in handling confidential information with discretion
  • Knowledge of office management systems and procedures
  • Proficiency in MS Office (MS Excel and MS PowerPoint, particularly)
  • Excellent time management skills and ability to prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multitask
  • A high-speed internet connection (Download speed of 20Mbps+)

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