Executive Support Professional

23 hours ago

Tarlac City, Central Luzon, Philippines beBeeAdministrative Full time $25,000 - $40,000

Job Overview:

A dedicated and proactive support professional is sought to assist a company director in a dynamic role.

The successful candidate will be responsible for providing administrative assistance, coordinating meetings, handling correspondence, and managing projects.

  • Manage the director's schedule, coordinate meetings, and ensure prompt communication
  • Handle all correspondence, including emails, phone calls, and messages, ensuring professionalism and discretion
  • Provide administrative support, including document preparation, filing, and office organization
  • Coordinate and organize meetings, including preparing agendas, taking minutes, and ensuring follow-up on action items
  • Assist with project management tasks, including tracking progress and deadlines
  • Maintain confidentiality and handle sensitive information with discretion
  • Prepare reports, presentations, and other documents as required
  • Arrange travel and accommodation for the director and other team members as needed
  • Conduct research and compile information for various projects
  • Liaise with internal and external stakeholders to facilitate smooth communication and coordination

Qualifications:

  • Proven experience in an administrative or support role
  • Strong organizational and time-management skills
  • Excellent communication and interpersonal skills
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Ability to work independently and take initiative
  • Professional demeanor and the ability to maintain confidentiality
  • Strong attention to detail and accuracy
  • Ability to manage multiple tasks and prioritize effectively
  • Quick thinking and ability to adapt to changing circumstances

Preferred Qualifications:

  • Familiarity with project management tools and techniques
  • Experience in a fast-paced and dynamic work environment
  • Strong problem-solving skills and the ability to handle unexpected challenges

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