Executive Support Specialist

1 day ago

Tarlac City, Central Luzon, Philippines beBeeAdministrative Full time $12,000 - $14,400
Job Title: Executive Support Specialist

This is a key support role with plenty of variety and lots of room for growth and impact.

We're after someone highly experienced, proactive, and switched-on—someone who can not only handle what's handed to them but also bring fresh eyes and ideas to help streamline and improve the way we work.

  • Manage calendars, inboxes, meetings, tasks, travel, and communications; act as a right-hand person in both business and personal administration.
  • Support business operations, project tracking, client coordination, and capacity planning; assist with internal process improvement and workflow optimisation.
  • Confident with tools like Office 365, Teams, VOIP, project software (e.g., Monday.com), and able to suggest improvements using technology and AI.
  • Highly organised, trustworthy, fast-learning, adaptable, and capable of handling sensitive information with discretion.
  • Liaise professionally with clients, teams, and suppliers; draft emails, attend virtual meetings, and ensure clear and timely follow-ups.

Key responsibilities include:

  • Identify what needs to be done without constant direction, problem-solve independently, and manage competing priorities effectively.
  • Support light bookkeeping, review contracts, and assist with basic budgeting and reporting tasks.
  • Ensure a stable internet connection, a professional home office, secure tech setup, and long-term, high-trust remote work readiness.

The ideal candidate will have:

  • 8+ years of experience in Executive Assistant, Personal Assistant, or similar roles.
  • Exceptional English skills - written and spoken.
  • Tech-savvy with fast learning skills - familiarity with Microsoft Teams, Outlook, task/project management tools, and CRMs.
  • Reliable, honest, highly motivated, and self-starting.
  • Confident, friendly, and emotionally intelligent.

Benefits:

This role offers a competitive salary, opportunities for professional growth, and a collaborative work environment.

What We Offer:

A dynamic and supportive team, flexible working arrangements, and a comprehensive benefits package.

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