HR Operations and Executive Support Specialist

1 day ago

Tarlac City, Central Luzon, Philippines beBeeProfessional Full time $50,000 - $70,000
HR Operations and Executive Support Professional

We are seeking a highly organized and detail-oriented individual to join our team as an HR Operations and Executive Support Professional. This role serves as a hybrid of HR operations and executive support, ensuring internal workflows, people operations, and executive tasks run smoothly and efficiently.

This position requires strong communication skills, the ability to maintain confidentiality, and a proactive approach to problem-solving. If you have experience in HR administration and/or executive support, preferably in a fast-paced or startup environment, we encourage you to apply.

Key Responsibilities:

  • Data Management: Input and manage sensitive data related to payroll, templates, systems, and documentation with precision.
  • Scheduling: Manage scheduling and set up meetings across departments and time zones.
  • Purchasing: Make purchases on behalf of the company in line with internal procedures.
  • Talent Acquisition: Source resumes and assist with applicant tracking processes.
  • Record Keeping: Keep HR and operations-related lists and records up to date and organized.
  • Employee Support: Serve as a point of contact for employee questions and route concerns to the appropriate channels.
  • Presentation Assistance: Assist senior leadership in creating and formatting presentations.
  • Communication: Communicate clearly and professionally in both written and verbal English.
  • Problem-Solving: Anticipate upcoming needs and take a proactive approach to problem-solving.
  • Confidentiality: Handle confidential information with care and discretion.

Requirements:

  • Experience in HR administration and/or executive support, preferably in a fast-paced or startup environment.
  • Impeccable attention to detail and organizational skills.
  • Strong data entry skills and comfort working with systems, spreadsheets, and internal tools.
  • Proficiency in scheduling tools, G Suite, and communication platforms like Slack or Zoom.
  • Excellent written and spoken English.
  • Demonstrated ability to think critically, anticipate challenges, and act with integrity.
  • Must be available to work core hours and stay later if needed.
  • Comfortable managing confidential and sensitive matters professionally.

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