Operational Assistant

1 week ago

Barcelona, Philippines beBeeOperations Full time $1,000 - $1,500
**Job Overview**

We're looking for an organized and proactive Operations Coordinator to streamline our backend operations, manage invoicing and time tracking, and bring structure to our fast-moving firm.

This role is part of our international recruitment and staffing team. As a key player, you'll take ownership of financial operations, document administration, and contract management.

**Key Responsibilities**
  • Administrative Support
    • Manage documents, trackers, and operational workflows
    • Audit Hubstaff time tracking for contractors and external staff
    • Prepare client contracts using established templates
    • Track key deadlines and ensure critical actions are followed up on
  • Financial Operations
    • Manage the invoicing process – ensuring hours are invoiced correctly and on time
    • Assist in processing salary and contractor payments while keeping records organized
    • Support finance-related admin: receipts, documentation, reconciliations
    • Proactively spot payment delays, discrepancies, or red flags
  • Research & Coordination
    • Research relevant awards, events, partnerships, and apply as needed
    • Support ad hoc projects, market research, and executive reporting
    • Help manage calendars, reminders, and weekly execution checklists
**Required Skills & Qualifications**
  • Bachelor's degree in Finance, Accounting, Business, or related field
  • Proven experience in administrative, financial operations, or operational support roles
  • Strong analytical and organizational skills
  • Invoicing expertise
  • Independent and resourceful with initiative
  • Thrives in chaos with focused efficiency
  • Detail-obsessed with follow-up and formatting accuracy
  • Professional communication skills
**Benefits**
  • Part-time or Full-time position
  • Remote work in PH Timezone

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