Virtual Assistant

1 week ago

Barcelona, Philippines beBeeAdministrative Full time ₱850,000 - ₱1,110,000
Job Title

We are seeking a skilled and experienced virtual assistant to join our administration team.

The ideal candidate will provide comprehensive administrative support services for member firms, delivering remote support to senior executives in Australia and New Zealand.

You will work with offshore executives on calendar and meeting management, email management, travel logistics, event management, expense reimbursements, client relationship management, documentation preparation, and other administrative tasks as needed.

Your Key Responsibilities
  • Calendar/Meeting Management: Manage and coordinate diaries and schedules with internal and external stakeholders on behalf of the executive.
  • Email Management: Screen, respond to and/or action emails as necessary.
  • Travel Management: Arrange flight and hotel accommodations, and other logistical requirements.
  • Expense Management: Track and submit expenses for reimbursement or payment requisition and adhere to monthly deadlines.
  • Events Management: Assist in setting up logistics and coordination of invites and RSVPs.
  • Timesheet Management: Track, enter and submit the worked hours of the executive with weekly deadlines.
  • Telephone Management: Relay accurate and detailed messages and transfer calls as required.
  • Client Relationship Management: Build relationships with clients and their EAs, update and maintain client lists, and report on clients and/or markets.
Requirements
  • Bachelor's degree in any field.
  • Minimum of 2 years' experience in Executive Assistance/Secretary/Admin support (preferred but not required).
  • Customer service experience working with multiple stakeholders.
  • Proficient in MS Office (Outlook, Excel, Word, PowerPoint).
  • Strong English communication skills, both written and spoken.
  • Ability to handle multiple executives, priorities and deadlines.
  • Open to work in an early morning shift.
What We Offer

A competitive compensation package with benefits that support physical, financial and social well-being, including medical, dental coverage, pension plan, vacation policy, statutory holidays and paid personal days.

Learning opportunities to develop new skills and progress your career.

Flexibility in how you work to fit your needs.

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