Executive Assistant to the CEO

1 week ago


Cebu City, Central Visayas, Philippines GoTeam Full time

Job Title: Executive Assistant to the CEO

Company: GOTEAM

Location and Workplace: Office Set Up (HQ in Cebu City)

Salary: 45,000 - 50,000 Pesos

Summary:

Are you ready to thrive in a fast-paced, dynamic environment? GoTeam is seeking a skilled Executive Assistant to support the CEO of a leading US-based client in the healthcare industry. In this pivotal role, you'll be at the heart of the action—ensuring smooth operations, managing high-level communications, and providing exceptional administrative support to empower the CEO's success.

About the Job

Key Duties:

  1. Managing CEO's calendar, including scheduling, prioritizing, and resolving conflicting appointments
  2. Coordinating and organizing high-level meetings, including preparing comprehensive agendas, taking minutes, and following up on action items
  3. Handling and filtering CEO's emails, correspondence, and phone calls with professionalism and discretion
  4. Making complex travel arrangements and managing logistics for domestic and international trips
  5. Researching, compiling, and preparing confidential and sensitive information for presentations, reports, and meetings
  6. Connecting with all the CEO's contacts on LinkedIn and inviting them to follow the company
  7. Collaborating with other executives and team members to ensure seamless coordination and support
  8. Managing special projects, strategic initiatives, and other tasks as assigned by the CEO
  9. Supporting the Customer Success Manager in the set-up process for new clients
  10. Ensuring the accuracy and cleanliness of client contacts by maintaining and organizing up-to-date information across Outlook, Hubspot, and other relevant platforms
  11. Overseeing the CEO's office operations and ensuring efficiency and organization

Stakeholders:

  • CEO
  • Business Unit Leaders
  • Clients
  • Department Heads/Managers

Skills and Experience

Essential Skills:

  1. Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
  2. Exceptional communication and interpersonal skills with a strong sense of diplomacy
  3. Ability to thrive and maintain composure in a fast-paced, dynamic, and often high-pressure environment
  4. Proven ability to handle confidential and sensitive information with discretion
  5. Strong organization, multitasking, and prioritization skills, with a keen eye for detail
  6. Excellent problem-solving capabilities and adaptability to new tasks
  7. Flexibility to work outside standard business hours

Qualifications:

  1. Bachelor's degree in Business Administration, Communications, or related field (preferred)
  2. Minimum of 5 years of executive support or administrative experience
  3. Experience in the healthcare or related industry (preferred, but not required)
  4. Knowledge of healthcare industry operations, compliance, and regulations (highly desirable)
  5. Professional certification in executive assistance or administrative management (a plus)

Your Benefits

  • Company-provided laptop and an extra monitor for enhanced productivity and convenience
  • Exceed Institute, Masterclass, and GoTeam Cares program to help you navigate life and build a rich and connected family life
  • Get HMO coverage from day one for you and a dependent, with PHP 200K coverage, private room benefits, and PHP 10K medication reimbursement for both. Extend this healthcare opportunity to up to four additional dependents, including your common-law partner
  • 24/7 access to counseling support for mental health through our Employee Assistance Program (EAP)
  • Access to Salary Finance Platform for personal loans upon regularization, repayable via direct salary deduction
  • PHP 1,000,000 Life Insurance coverage for the Team Member
  • Leave credits above industry standards, including additional client-specific leave entitlements
  • Welcome gift on your first day
  • Monthly Discover You lunch featuring CEO presentations, leadership training, and Values Awards
  • Monthly gratitude celebrations and prizes, including Trivia, Talent Night, Personal Development, and Acoustic Nights
  • Earn PHP 10K employee referral bonus and a chance to win a trip for two (2) to Bali

Your Family's Benefits:

  • Mental health support for your family, 24/7
  • Preventive care like health education, diet counseling, and wellness sessions—available for four family members
  • Free telemedicine for your family
  • Personal invites to family events, with prizes up for grabs

About Us

Company Name: GOTEAM

Achievements:

  • Consistently raising the bar in employee engagement with an 85% score
  • Certified as a Great Place to Work for four years running
  • Over 1,000 employees strong, with no plans to hit the brakes anytime soon

Culture:

At GOTEAM, innovation isn't just part of the job—it's the job. We celebrate diversity, thrive on global perspectives, and create an environment where personal and professional growth isn't a perk—it's the norm.

Mission:

Our mission is bold and simple: provide 100,000 people with free AI certification through the Vjal Institute, fueling the future of innovation.

Location: Headquartered in the Philippines, with ambitious plans to expand globally by 2025.

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