Executive Assistant to the CEO
1 week ago
Job Title: Executive Assistant to the CEO
Company: GOTEAM
Location and Workplace: Office Set Up (HQ in Cebu City)
Salary: 45,000 - 50,000 Pesos
Summary:
Are you ready to thrive in a fast-paced, dynamic environment? GoTeam is seeking a skilled Executive Assistant to support the CEO of a leading US-based client in the healthcare industry. In this pivotal role, you'll be at the heart of the action—ensuring smooth operations, managing high-level communications, and providing exceptional administrative support to empower the CEO's success.
About the Job
Key Duties:
- Managing CEO's calendar, including scheduling, prioritizing, and resolving conflicting appointments
- Coordinating and organizing high-level meetings, including preparing comprehensive agendas, taking minutes, and following up on action items
- Handling and filtering CEO's emails, correspondence, and phone calls with professionalism and discretion
- Making complex travel arrangements and managing logistics for domestic and international trips
- Researching, compiling, and preparing confidential and sensitive information for presentations, reports, and meetings
- Connecting with all the CEO's contacts on LinkedIn and inviting them to follow the company
- Collaborating with other executives and team members to ensure seamless coordination and support
- Managing special projects, strategic initiatives, and other tasks as assigned by the CEO
- Supporting the Customer Success Manager in the set-up process for new clients
- Ensuring the accuracy and cleanliness of client contacts by maintaining and organizing up-to-date information across Outlook, Hubspot, and other relevant platforms
- Overseeing the CEO's office operations and ensuring efficiency and organization
Stakeholders:
- CEO
- Business Unit Leaders
- Clients
- Department Heads/Managers
Skills and Experience
Essential Skills:
- Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
- Exceptional communication and interpersonal skills with a strong sense of diplomacy
- Ability to thrive and maintain composure in a fast-paced, dynamic, and often high-pressure environment
- Proven ability to handle confidential and sensitive information with discretion
- Strong organization, multitasking, and prioritization skills, with a keen eye for detail
- Excellent problem-solving capabilities and adaptability to new tasks
- Flexibility to work outside standard business hours
Qualifications:
- Bachelor's degree in Business Administration, Communications, or related field (preferred)
- Minimum of 5 years of executive support or administrative experience
- Experience in the healthcare or related industry (preferred, but not required)
- Knowledge of healthcare industry operations, compliance, and regulations (highly desirable)
- Professional certification in executive assistance or administrative management (a plus)
Your Benefits
- Company-provided laptop and an extra monitor for enhanced productivity and convenience
- Exceed Institute, Masterclass, and GoTeam Cares program to help you navigate life and build a rich and connected family life
- Get HMO coverage from day one for you and a dependent, with PHP 200K coverage, private room benefits, and PHP 10K medication reimbursement for both. Extend this healthcare opportunity to up to four additional dependents, including your common-law partner
- 24/7 access to counseling support for mental health through our Employee Assistance Program (EAP)
- Access to Salary Finance Platform for personal loans upon regularization, repayable via direct salary deduction
- PHP 1,000,000 Life Insurance coverage for the Team Member
- Leave credits above industry standards, including additional client-specific leave entitlements
- Welcome gift on your first day
- Monthly Discover You lunch featuring CEO presentations, leadership training, and Values Awards
- Monthly gratitude celebrations and prizes, including Trivia, Talent Night, Personal Development, and Acoustic Nights
- Earn PHP 10K employee referral bonus and a chance to win a trip for two (2) to Bali
Your Family's Benefits:
- Mental health support for your family, 24/7
- Preventive care like health education, diet counseling, and wellness sessions—available for four family members
- Free telemedicine for your family
- Personal invites to family events, with prizes up for grabs
About Us
Company Name: GOTEAM
Achievements:
- Consistently raising the bar in employee engagement with an 85% score
- Certified as a Great Place to Work for four years running
- Over 1,000 employees strong, with no plans to hit the brakes anytime soon
Culture:
At GOTEAM, innovation isn't just part of the job—it's the job. We celebrate diversity, thrive on global perspectives, and create an environment where personal and professional growth isn't a perk—it's the norm.
Mission:
Our mission is bold and simple: provide 100,000 people with free AI certification through the Vjal Institute, fueling the future of innovation.
Location: Headquartered in the Philippines, with ambitious plans to expand globally by 2025.
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