Administrative Assistant
7 days ago
Purpose of the Role The Administration Officer is responsible for providing day-to-day administrative and compliance support to ensure smooth business operations. This role manages staff onboarding, travel and accommodation bookings, inbox coordination, and documentation, while supporting vendor compliance and project mobilisation. The Administration Officer also ensures accurate job entry, purchase orders, and work orders are maintained within company systems. Key Responsibilities Staff Onboarding & Compliance Coordinate onboarding of new staff, including inductions, training documentation, and credential checks. Maintain accurate employee records and compliance documentation. Support vendor compliance processes by supplying and tracking required documents. Travel, Accommodation & Mobilisation Book flights, accommodation, and vehicle hire for staff mobilisation to site. Prepare mobilisation packs, including permits, tickets, and required paperwork. Maintain scheduling of accommodation and housing allocations. Office & Inbox Management Manage the central company inbox, triaging and responding to emails in a timely manner. File, organise, and distribute documents to relevant staff. Support internal communication and ensure accurate document version control. Job & Work Order Management Enter new jobs into company systems and ensure information is accurate. Prepare and issue purchase orders and work orders. Track the status of POs, jobs, and compliance documents to keep records up to date. Vendor & Client Support Respond to vendor enquiries relating to administration and compliance requirements. Provide requested documents promptly to clients and stakeholders. Assist the Managing Director and Operations Manager in preparing client‑facing documentation. Delegations & Exclusions Delegations (Owns) Day-to-day administration tasks, including onboarding, bookings, and document management. Job entry into systems, issuing work orders and purchase orders. Inbox management and vendor compliance submissions. Delegations (Supports) Managing Director by ensuring vendor and client compliance requirements are met. Operations Manager by preparing mobilisation packs, bookings, and job documentation. Accounts Officer by providing administrative support on timesheets, POs, and vendor information. Exclusions (Retained by Managing Director) Final approval of contracts, financial commitments, and vendor agreements. Strategic workforce planning, housing policy, and long‑term resource allocations. Client relationship management and commercial negotiations. Key Skills & Attributes Strong organisational and coordination skills. Ability to manage multiple priorities and deadlines in a fast‑paced environment. Clear written and verbal communication skills. Accuracy and attention to detail in data entry and documentation. Proficiency with office software, booking systems, and document management platforms. Professional, reliable, and proactive approach to supporting operations. Ability to maintain confidentiality with sensitive staff and vendor information. #J-18808-Ljbffr
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Administrative Assistant
12 hours ago
Pasig, National Capital Region, Philippines Amihan Global Strategies (AGSX) Full time ₱150,000 - ₱250,000 per yearThe Admin Assistant will provide comprehensive administrative and clerical support to ensure the efficient operation of the office. This role involves managing day-to-day office tasks, maintaining records, coordinating with internal teams, and supporting management in delivering smooth business operations. The ideal candidate is detail-oriented, organized,...
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Administrative Assistant
6 days ago
Pasig, National Capital Region, Philippines Romaro Corporation Full time ₱300,000 - ₱450,000 per yearAbout the role As an Administrative Assistant at Romaro Corporation, you will be responsible for providing comprehensive administrative support to our executive team. This is a full-time position based in Pasig City, Metro Manila, and will play a vital role in ensuring the smooth operation of our organisation.What you'll be doingManage calendars, schedule...
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Administrative Assistant
4 days ago
Pasig, National Capital Region, Philippines Corqspace Inc. Full time ₱240,000 - ₱480,000 per yearJob Summary: We are seeking a detail-oriented and reliable Administrative Assistant to support our operations team. The role will be responsible for assisting in the provisioning of equipment to clients, tracking and maintaining inventory, coordinating with the operations team, and performing other related administrative tasks to ensure smooth and efficient...
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Administrative Assistant
6 days ago
Pasig, National Capital Region, Philippines Ethos Skin Aesthetics Full time ₱408,000 - ₱1,080,000 per yearJob SummaryThe Administrative Assistant will support the administrative operations of the clinic, ensuring the smooth and efficient handling of documents, reports, and clinic amenities. This role will involve close collaboration with the Administrative Director, and Clinic Manager assisting in various tasks to maintain a high level of organization and...
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Administrative Assistant
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Pasig, National Capital Region, Philippines Acceligent Solution, Inc. Full time ₱150,000 - ₱250,000 per yearJOB DESCRIPTION FOR ADMIN ASSISTANTThe Company:Acceligent Solution Inc. is an Information and Communication Technology (ICT) integrator that has been providing comprehensive network infrastructure solutions and managed services to clients since 2014.What Are We Looking For?We are looking for an Admin Assistant to support the sales admin by managing...
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Administrative Assistant
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Pasig, Philippines PHILCARE PHARMA INC. Full timeAbout Philcare Pharma Philcare Pharma is a fast-growing healthcare company committed to improving access to evidence-based therapies and advancing clinical education. We take pride in building a dynamic team that contributes to both the healthcare industry and the professional growth of our people. Responsibilities: Provide administrative and clerical...
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Administrative Assistant
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Administrative Assistant
2 weeks ago
Pasig, National Capital Region, Philippines Robinsons Land Corporation Full time ₱150,000 - ₱250,000 per yearDepartmentCPPD ProjectsEmployee TypeProbationaryThe Administrative Assistant ensures the smooth day-to-day operation of the office by answering phone calls, writing e-mail messages, memos, letters, and forms, assisting both internal and external stakeholders as needed, organizing meetings, scheduling appointments, and maintaining the filing system. He or she...
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Administrative Assistant
3 weeks ago
Pasig, Philippines Everise Full timeJoin us on our mission to elevate customer experiences for people around the world. As a member of the Everise family, you will be part of a global experience company that believes in being people-first, celebrating diversity and incubating innovation. Through the power of diversity, we celebrate all cultures for their uniqueness and strengths. With 13...
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Administrative Assistant
4 days ago
Pasig, National Capital Region, Philippines Everise Full time ₱300,000 - ₱450,000 per yearCompany OverviewJoin us on our mission to elevate customer experiences for people around the world. As a member of the Everise family, you will be part of a global experience company that believes in being people-first, celebrating diversity and incubating innovation. Our dedication to our purpose and people is being recognized by our employees and the...
