Junior Executive Assistant

1 week ago

Pasay, Philippines Arvin International Marketing Inc. Full time

Job Summary The Junior Executive Assistant will provide high-level administrative and personal support to the Top Management to ensure smooth day-to-day operations. This role involves handling confidential information, managing schedules, travel, errands, and assisting with both professional and personal tasks. Key Responsibilities Business Support Manage and maintain the executive’s business calendar, including appointments, meetings, and travel arrangements. Act as the primary point of contact between the executive, employees, clients, and external partners. Handle correspondence, emails, and phone calls, prioritizing urgent matters. Prepare reports, presentations, and business documents with accuracy and professionalism. Assist with project management and oversee business-related tasks to ensure deadlines are met. Coordinate meetings, including agenda preparation and follow-up on action items. Maintain and organize important documents, contracts, and records. Personal & Family Support (as needed) Assist with personal scheduling, family events, and household management. Oversee personal travel arrangements, reservations, and logistics. Manage vendors, service providers, and household staff, if applicable. Handle personal errands, bill payments, and other administrative tasks. Qualifications & Skills Bachelor’s degree preferred or equivalent experience in a similar role. 2 years of experience as an Administrative/Executive Assistant role, ideally in a family business or private office setting. Exceptional organizational and multitasking abilities. Strong written and verbal communication skills. High level of discretion, trustworthiness, and professionalism. Proficiency in Microsoft Office Suite, Google Workspace, and business management tools. Ability to work independently and problem-solve effectively. Flexibility to handle both business and personal tasks. Work Environment This role requires flexibility and adaptability, with occasional evening or weekend availability depending on business and family needs. #J-18808-Ljbffr

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