Executive Assistant

1 day ago

Pasay, Philippines HMD Hermada HR Solutions Corporation Full time

Executive Assistant

Location: Pasay City
Industry: Brokerage and Logistics Company
Employment Type: Full-time

About the Role

The Executive Assistant (EA) provides high-level administrative support to senior executives, ensuring smooth day-to-day operations and enabling leadership to focus on strategic priorities. This role requires exceptional organizational skills, discretion, and the ability to manage multiple tasks in a fast-paced environment.

Key Responsibilities

Calendar & Schedule Management
Coordinate meetings, appointments, and travel arrangements
Prioritize and resolve scheduling conflicts proactively
Communication & Correspondence
Draft, proofread, and manage emails, memos, and reports
Serve as a liaison between executives and internal/external stakeholders
Meeting & Event Coordination
Prepare agendas, take minutes, and follow up on action items
Organize company events, board meetings, and off-site engagements
Document & Information Management
Maintain confidential files and records
Prepare presentations and reports for executive review
Project Support
Assist in tracking progress of strategic initiatives
Conduct research and compile data for decision-making
Office & Team Support
Manage expense reports, reimbursements, and procurement
Support onboarding and coordination for executive team members
Qualifications

Bachelor’s degree in Business Administration or related field (preferred)
Proven experience as an Executive Assistant or similar role
Strong proficiency in MS Office and calendar management tools
Excellent written and verbal communication skills
High level of discretion, professionalism, and attention to detail
Ability to anticipate needs and work independently
Compensation and Benefits

Competitive salary package
Opportunities for career growth
Supportive and collaborative work environment
Government Mandated
Dynamic and fast-paced work environment in the logistics and brokerage industry

About Us:
HMD Hermada HR Solutions Corporation is a premier Talent Acquisition firm connecting businesses with top talent across industries. We help companies build high-performing teams while empowering candidates to reach their full potential through the right career opportunities.

HMD Hermada HR Solutions Corporation — Empowering Talent. Enabling Teams. Elevating Businesses. #TheGoldStandard

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