HR Admin

3 weeks ago

Philippines MicroSourcing Full time

Join to apply for the HR Admin role at MicroSourcing

Overview

HR Admin position handling recruitment, HR administration, and related processes. Adhere to safety and confidentiality while delivering admin support and recruitment activities.

Responsibilities
  • Safety : Perform all duties in a safe manner, taking reasonable care for your own health and safety, as well as that of others, in accordance with applicable legislative requirements.
  • Recruitment : Conduct initial screening of candidate resumes based on role-specific criteria and provide shortlists to the Recruitment Advisor.
  • Coordinate and schedule interviews between candidates and hiring managers across multiple time zones using calendar tools.
  • Draft and send interview invitations, confirmations, and feedback emails. Respond to candidate queries promptly and professionally.
  • Maintain accurate and up-to-date records; post job advertisements on relevant job boards, websites, and social media channels as directed.
  • Assist in conducting reference checks and gathering necessary pre-employment documentation.
  • Provide general administrative assistance to the Recruitment Advisor as required.
  • HR Administration : Attendees must have the necessary paperwork checked and verified prior to entering the induction session in the training room.
  • Complete visa checks, police checks and reference checks for all candidates preparing for commencement.
  • Create employee profiles on the HRIS and submit action files to the relevant Operations Assistant, the same day as the induction is completed.
  • Complete all required new starter paperwork before the employee commences.
  • On a weekly basis, produce the Visa Expiry Alerts report and advise relevant Managers of up‑coming visa expiries, ensuring only staff with appropriate working rights are employed.
  • Process termination forms in HRIS and forward to the Training Coordinator as needed.
Skills, Competencies And Experience
  • Technical :
    • Computer literate with intermediate to advanced skill in operation of Word, Excel, Office
    • Data documentation and cloud-based storage
    • Demonstrated ability to communicate at all levels
    • Prioritisation of workloads with conflicting demands across various areas
    • Highly organised with superior time management skills
    • High level of attention to detail
  • Personal :
    • High level of communication skills
    • Skilled oral and written communications
    • Ability to work unsupervised
    • Ability to diplomatically identify and resolve problems with peers, contractors and members of the public
    • Ability to think creatively and work as part of a team
Seniority level
  • Mid-Senior level
Employment type
  • Contract
Job function
  • Human Resources
Industries
  • Outsourcing and Offshoring Consulting

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