Admin & Finance Officer

2 weeks ago

Quezon City, Philippines John Clements Consultancy Inc Full time

Job Description:

Administration duties:

Manage the company phone system, keys management, door access system and IT system in a structure and organized manner with traceability.
Coordinate with external vendors for the procurement, upkeep, and renewal of office services and supplies including office stationaries, pantry refreshment, printing of name card, etc.
Responsible for office space management, eg. office cleanliness, seating configuration, office relocation, office renovation etc.
Handle incoming phone calls, correspondence, letters, bills, emails and package deliveries.
Coordinate induction and orientation for new employees and handling exit clearance procedures.
Prepare and update various HR reports and organizational chart.
Support training and development programs for employees, including enrolment of internal & external courses, maintaining training record and budget.
Handle annual office and staff insurance renewal and claims.
Assisting with benefit administration and maintaining employee records.
Assist business travel arrangement.
Organize and support staff welfare initiatives, employee engagement programs and company event.
Coordinate paperwork with government agencies if necessary.
Finance duties:

Act as intermediary contact between the finance function.
Assist in the Accounts Payable function, including payment for vendor invoices and staff claims.
Liaise with vendors and staff for clarification of issues relating to payment.
Conduct annual fixed asset count and walkthrough with staff to confirm that assets are in place and in usable condition.
Maintain proper filing of finance and accounting documents.
Assist in banking matters such as performing bank remittances, account opening & closing, and applications for eFPS, eGiro, etc., when required.
Provide support in ad hoc accounting and administrative tasks as delegated by the finance manager.
Job Qualification:

Relevant qualifications in administration, finance, or a related field.
Proficient in MS office.
2 to3 years of experience in a similar administrative and finance role.
Strong attention to detail and accuracy.
Trustworthy and discreet with confidential information.
Good interpersonal and communication skills with the ability to work with cross-functional teams.
Strong organizational, and problem-solving skills are essential.
Able to work independently and manage multiple tasks
Deadline oriented and keen to learn attitude
Must be willing to work onsite

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