Admin & Finance Manager (Hybrid)

2 weeks ago

Quezon City, National Capital Region, Philippines HCM Nexus Full time ₱1,440,000 - ₱1,800,000 per year

About the role

You'll run the backbone of our PH operations—finance, HR, admin, and logistics. From donor budgets and audits to payroll and procurement, you'll make sure controls are tight, reports are on time, and teams have what they need to deliver.

What you'll do

Finance & Accounting

  • Build donor budgets; prepare donor financial reports, internal forecasts, and variance analyses.
  • Manage cash/banks, monthly close (recons, accruals, JEs), FS prep, and audit coordination.
  • Oversee partner/subgrant financials and coach the Finance Officer.
  • Monitor internal controls and anti-fraud measures; flag gaps and drive fixes.
  • Coordinate with Regional (Singapore) and HQ (Geneva) on GL, vendor, and balance sheet reviews.

HR (People Ops)

  • Run payroll, statutory remittances, and monthly salary allocations.
  • Support hiring and contract prep with Regional HR; maintain files/timesheets/Hubdrive.
  • Administer benefits; support policy compliance and performance reviews.
  • Handle ER matters (grievances/discipline) with the CR and Regional HR.

Administration & Logistics

  • Liaise with government agencies (tax/labor), and ensure all filings/registrations are current.
  • Ensure compliant procurement; review/streamline expense and travel claims.
  • Keep processes lean, documented, and audit-ready.

Leadership

  • Lead a small finance/admin team—clear goals, coaching, and on-time delivery.

What you'll need

  • 10+ years in finance/accounting/admin, ideally with grant-funded / NPO exposure.
  • Strong donor reporting, audit handling, and partner/subgrant oversight.
  • Solid accounting fundamentals; hands-on with monthly close and FS.
  • Tools: MS Excel (pivots), Power BI/Jet (or similar), Microsoft Dynamics BC (or comparable ERP).
  • Excellent English communication; crisp documentation; high attention to detail.
  • Team leadership in a cross-functional setup.
  • Nice to have: CPA/CMA; FP&A tools; prior regional/HQ reporting experience.
  • Can start ASAP.

How we work

  • Purpose-driven, compliance-first, zero drama. Clear SOPs, tight controls, fast escalations.

Job Type: Full-time

Pay: Php120, Php150,000.00 per month

Benefits:

  • Flexible schedule

Work Location: In person

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