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Senior HR Admin Specialist

2 months ago

Manila, National Capital Region, Philippines D&V Philippines Outsourcing, Inc. Full time

Job Title: Senior HR Admin Specialist (AU)

Work Setup & Schedule:

Hybrid (7AM to 4PM)What you'll be doing:

The role requires an experienced HR administrator who is energetic and flexible to provide support, and drive improvements across both HR and Administrative processes and functions. You:

Communicate well: proactively manage stakeholders across the organization; speaks-up – a valued leader in the organization that provide authoritative advice and supportCritical thinking: you can analyze issues and processes to identify the underlying issues, generate insights and adviceRelationships: you are able to build and maintain effective relationships across the business.Grasp of detail: you are fact-based and capable of mastering new functionsAccuracy in reporting: you have an eye for detail and capable of generating reports & analysis , delivering on time.Able to use HR systems / appsMonitor and drive compliance working with your peers and executives. The role is not accountable for: Employee relations / Industrial relations matters & disputesInterviewing staff / making decisions on staff appointmentsEmployee disciplinary interviews – assist with paperwork only. The successful candidate will have worked outside the Philippines and/or for an international company. Experience working with Australian companies highly preferred, but not essential. People processes & reporting Manage administrative aspects of all HR functions, ensuring process compliance and effectiveness of: Employee recruitment & onboardingEmployee contracts: check accuracy of contracts including pay rates; ensure prerequisites are complied with; communicate proactively with managers to ensure the effectiveness of employee onboarding.Performance reviews / appraisals: tracking compliance and issuing reports.Training enrolment, administration, compliance and reporting.Effective management / administration of online HR tools including generating monthly compliance reports both scheduled and ad-hoc. HR support & administration Working closely with our four sites to support their effective management of employees across the employee life cycle.Ensure process HR compliance across the four sites. Management and develop governance & reporting processes to ensure compliance.Ensure employee records are up to date and maintained accurately in the HR software including staff competencies, registrations and compliances.Ensure compliance with governmental laws on payroll accounting and taxes by working with the Senior Company Accountant and Management AccountantIdentify process and productivity improvement opportunities. General Administrative Support Head Office supportProvide a range of support for executives including assistance on project and process improvement initiatives.Develop staff surveys, etc using online tools, excel etc – where required, you will need the ability to learn how to use new tools & appsSupplier oversightSupplier onboarding & complianceContract/vendor reviews & procurementStatutory compliance – facilities (AFSS, Plant Item Registration, Food Safety etc) Projects & process improvement Participate in cross-company projects to improve our processes, productivity & governanceInput into, and support the development, of admin processes including assist with the development of DocuSign & web form templates.Finance Team – occasional supportRecognizing that you will part of a small support team, from time to time you will need to backfill and/or perform other duties including Accounts Payable Officer.Payroll processing.You will be trained and supported to perform these roles if the occasion arrives (eg: staff absences).What will make you a great fit:Bachelor's degree in accounting, finance, or a related field (preferred).Minimum of 10 years of experience in HR administration.Strong attention to detail and accuracy.Proficiency in using HR software apps (eg: Enable HR).Advanced Excel skills for data analysis and reporting.Excellent written and verbal communication skills.Strong organizational and planning abilities.Problem identification and resolution skills.Ability to work autonomously, meet strict deadlines, and handle confidential information with discretion.Knowledge of aged care industry and relevant regulations (desirable).What D&V Philippines can offer you:
D&V Philippines is a place where you can build and grow your career because we invest in your training and development. You'll be a key player in our mission to deliver high-quality, cost-effective finance and accounting services for CFOs and professional services firms in Australia, Asia-Pacific, Europe, the United States, and the United Kingdom.

You'll also get to enjoy these perks on top of the essential employee benefits:Competitive salary with non-taxable allowancesHealth and wellness benefitsVacation and sick leave creditsYearly company and employee performance bonusesFree meal during office daysParent-friendly officeTraining and certificationsCPD Training Assistance and PRC license renewal reimbursementYear-round employee engagement activities