Executive Secretary

2 weeks ago


Manila, National Capital Region, Philippines HIMEX CORPORATION Full time

**Job Title:** Executive Secretary / Corporate Secretary / Finance

**Job Summary:**

We are seeking a highly organized and detail-oriented individual to fulfill the role of Executive Secretary / Corporate Secretary with a focus on finance-related tasks. This position involves a wide range of responsibilities, including financial management, corporate documentation, administrative support, and personal assistance to the President and CEO.

**Key Responsibilities:**

**Finance and Accounting Tasks:**

1. Daily Cash Position Reporting:

Update daily cash position, including cash sales, collections, PDC on hand, and approved disbursements.

Submit the report to the President/CEO each morning.

2. PDC Management:

Safeguard post-dated checks, ensuring all are deposited as scheduled.

Maintain an updated summary of checks on hand.

3. Company Financial Records:

Secure and manage passbooks and company checkbooks.

4. Payables Management:

Prepare daily payables summary for approval by the President/CEO.

Print approved checks and handle the signing process.

5. Cash Advances:

Prepare and seek approval for cash advances summaries.

Print approved cash advance checks and oversee the signing process.

6. Petty Cash Replenishment:

Manage petty cash reimbursements and reconciliation.

Prepare and process petty cash replenishment checks.

7. Payroll Processing:

Assist in payroll preparation, including check issuance and bank transactions.

Handle government dues payments, including SSS, Pag-ibig, Philhealth, and BIR.

8. SEC Electronic Filing:

Submit the GIS/Annual Financial Statement via the E-FAST tool.

**Corporate Secretary Responsibilities:**

1. Prepare Board Resolutions and Secretary Certificates for various purposes.

2. Coordinate with legal counsel for review and approval.

3. Maintain records of Board Resolutions and Secretary Certificates.

**Executive Secretary of the President:**

1. Manage office tasks, including correspondence and file management.

2. Provide clerical support and handle inquiries from employees.

3. Schedule and coordinate appointments, travel, and meetings.

4. Maintain efficient filing systems for company documents.

5. Handle confidential files related to the President and CEO.

**Personal Assistant of the President and CEO:**

1. Assist with personal payables and check printing.

2. Handle family-related bookings and reservations.

3. Manage personal document renewals and government-related tasks.

4. Perform additional tasks as directed by the President.

**Qualifications:**

Bachelor's degree preferably Accounting or Banking & Finance

Proven experience in a similar role, especially in finance and corporate secretarial duties.

Proficiency in office software and accounting tools.

Strong organizational, communication, and multitasking skills.

High level of discretion and confidentiality.

Ability to work independently and adapt to changing priorities.

Job Type: Full-time

Benefits:

  • Opportunities for promotion
  • Promotion to permanent employee

Schedule:

  • 8 hour shift

Experience:

  • Executive Secretary: 1 year (Preferred)

Expected Start Date: 03/10/2024


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