Audit Assistant

2 weeks ago

Manila, National Capital Region, Philippines Asian Development Bank Full time

Join Our Mission to Foster Prosperity in Asia

Are you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position is assigned in the Office of the Auditor General (OAG). ADB's internal audit function provides audit and advisory services designed to add value and improve ADB operations. OAG provides assurance to the President and the Audit Committee of the Board (ACB) that ADB's financial and operational controls designed to manage risks and achieve ADB's development objectives are operating in an efficient and effective manner. OAG assists Management and the ACB by bringing a systematic and disciplined approach to evaluate and improve the effectiveness of risk management, control and governance processes in ADB.

All activities of the ADB, including (i) sovereign loan, technical assistance (TA) and grant operations; (ii) non-sovereign lending and equity investment operations; (iii) treasury and risk management functions; (iv) information technology; and (v) finance and administration are covered by OAG.

You will report to the designated International Staff and senior National Staff.

Your Role

As an Audit Assistant, you will perform a full range of secretarial duties for international staff and coordination of administrative activities for the assigned audit teams.

You will:


• Ensure that all correspondence and documents for supervisors are properly typed, prepared, and submitted on time and in compliance with ADB's standards.

• Ensure all the incoming mails are logged, properly distributed and brought to the attention of concerned staff, and that all outgoing mails/faxes are delivered on time.

• Provide efficient reception services by proper screening of incoming telephone calls, taking accurate messages, dealing with queries from internal/external callers to ensure they are referred in a timely manner to concerned staff

• Assist in preparation of various documents, such as audit notifications, planning documents, audit reports, back-to-office reports, memorandums, letters, and faxes.

• Assist in the preparation of materials for meetings, and in the maintenance of documentation and SharePoint folders and databases. Formats and proofreads reports to ensure quality, consistency, and compliance with ADB Handbook on Style and Usage.

• Ensure timely circulation and distribution of various documents.

• Assist international staff and national staff in gathering information for audit matters and preparing necessary supporting documents.

• Assist in querying data from ADB computer management systems for use in audit preparation and execution.

• Assist in analyzing information in several databases and producing reports.

• Provide overall assistance in OAG activities, including supporting administrative arrangements for meetings and travel and preparing briefing materials and presentation slides.

• Organize and maintain office filing systems, and perform retrieval and archiving of files in line with ADB procedures.

• Perform certain standard activities such as maintaining adequate stocks of office supplies as required.

• Participate in the operation and maintenance of OAG's electronic database management systems by ensuring that relevant data is entered or uploaded into the system; developing methods for quick document retrieval; and extracting data for proper report generation.

• Assist in all other OAG matters as may be required and reflected in the incumbent's work plan.

Qualifications


• Bachelor's degree in business administration or related field, preferably with auditing and accounting subjects;

• At least 5 years of experience in secretarial and coordination work;

• Proficient in ADB standard software programs (e.g. MS Word, Excel, PowerPoint);

• Working knowledge in maintaining and administering databases and other information systems;

• Excellent command of written and spoken English, including good memo composition, editing, and proofreading skills;

• Ability to handle sensitive information requiring confidentiality;

• Ability to manage priorities and workload within general schedule of work, instructions, and standardized practices.

• Ability to exercise judgment on matters requiring urgent attention;

• Working knowledge in the area of records administration, especially in computerized database set-up, office automation, and maintenance of reference materials in an auditing environment;

• Ability to liaise and work effectively with government officials within own work location and with colleagues throughout ADB;

• Able to work collaboratively with teams as a constructive team member.

• Please refer to the link for ADB Competency Framework for AS4

ADB offers competitive compensation and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience.

● Paid leave (including parental)
● Medical and health benefits
● Life and other insurance plans
● Staff development
● Retirement plan
● Housing and education allowance (if applicable)
● Expatriate benefits (for international staff)

Additional Information

This is a fixed term appointment with option to renew for an initial period of 3 years following Section 3.1 (b) of Administrative Order No "Recruitment and Appointment'). This appointment is not convertible to a regular appointment. At the end of the initial period, this appointment may be renewed for a period of up to three years, or not renewed. This appointment is open to internal and external applicants.

About Us

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030 .

To view ADB Organizational Chart, please click here .

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Visit ADB Careers FAQ for more information.

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