Executive Assistant to the President

2 weeks ago

Manila, National Capital Region, Philippines General Heat Corporation Full time

PA, EA & Secretarial (Administration & Office Support)

Full time

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The Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President. The Executive Assistant also serves as a liaison to the board of directors and senior management; organizes and coordinates internal and external relations efforts; and oversees special projects.

The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

A. Executive Support

  • Completes a broad variety of administrative tasks for the President including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
  • Plans, coordinates and ensures the President's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the President's time and office.
  • Communicates directly, and on behalf of the President, with Board members, Execom/Mancom, and others, on matters related to President's programmatic initiatives.
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
  • Provides a bridge for smooth communication between the President's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
  • Works closely and effectively with the President to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the President updated.
  • Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the President, some of which may have organizational impact.
  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the President's ability to effectively lead the company. Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

B. Board Support and Liaison

  • Serves as the President's administrative liaison to company's board of directors
  • Assists board members/execom/department heads with travel arrangements, lodging, and meal planning as needed
  • Maintains discretion and confidentiality in relationships with all department heads and stakeholders
  • Adhere to compliance with applicable rules and regulations set in employee handbook regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format.
  • Participates as an adjunct member of the Execom including assisting in scheduling meetings and attending all meetings
  • Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings
  • Facilitates cross-divisional coordination of travel and outreach plans Communications and activities across business
  • Ensures that the President's bio is kept updated and responds to requests for materials regarding the President and the organization in general
  • Edits and completes first drafts for written communications to external stake holders

D. Strategic Initiatives

  • Works with the Strategic Initiatives team in coordinating the President's activities
  • Follows up on contacts made by the President and supports the cultivation of ongoing relationships
  • Edits all, and creates acknowledgement letters from the President when necessary

E. Procurement/Purchasing Support and Contract Management Administration

  • Manage the Procurement needs of certain business divisions. This will include fostering a business partnering approach with key stakeholders;
  • Partner with key stakeholders to prepare tender and contract documentation, correspondence, reports and other material according to Procurement Management Policy and Protocol provisions;
Your application will include the following questions:

What's your expected monthly basic salary?

Established in August 21, 1972, General Heat Corporation has been manufacturing various kitchen appliances under the trademark "La Germania" by virtue of a licensing agreement with Bertazzoni S.P.A. Italy. Boasting of a strong Research and Development, the company continuously dedicated itself to product innovation and development in order to come up with better quality products to meet the demands of an increasingly discerning class of customer. This commitment of quality has, in turn, made it possible for the Company to attain market leadership, for the past decades up to present.

It's plant is situated along Evangelista St., Santolan in the City of Pasig and houses some of t

Established in August 21, 1972, General Heat Corporation has been manufacturing various kitchen appliances under the trademark "La Germania" by virtue of a licensing agreement with Bertazzoni S.P.A. Italy. Boasting of a strong Research and Development, the company continuously dedicated itself to product innovation and development in order to come up with better quality products to meet the demands of an increasingly discerning class of customer. This commitment of quality has, in turn, made it possible for the Company to attain market leadership, for the past decades up to present.

It's plant is situated along Evangelista St., Santolan in the City of Pasig and houses some of t

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