Executive Assistant

1 month ago

Manila, Philippines Robert Walters Full time

A once-in-a-lifetime Executive Assistant job has become available at one of Asia’s prominent insurance companies.

About the Executive Assistant Role:
A combination of organisational and good set of communication skills will help the candidate to be successful in this job. The role reports directly to one of the executive committee members of the company and supports their day-to-day activities especially in schedule management, communications across internal and external stakeholders, making travel arrangements, preparing expense reports, keeping track of the records and files as well as providing support in tools and system management.

Key Responsibilities:

  • Act as the point of contact among executives, employees, clients, and other external partners
  • Manage the executive committee members' calendar and set up meetings, make travel and accommodation arrangements and schedule internal and external meetings with clients
  • Coordinate regarding office meetings, travel reimbursements, and contracts
  • Demonstrate good organisational skills in supporting senior leaders with their day-to-day activities
  • Handle mode of communications such as emails, phones, calendars, and diaries
  • Handle correspondence on behalf of the executive committee member
  • Create presentation minutes for meetings, draft memorandum and be familiar with other corporate documents
  • Establish good relationships with other departments and other executives in the organisation as well as external stakeholders
  • Demonstrate in-depth knowledge of creating itineraries, flight, and accommodation requirements, in relation to business travel of the executive committee member
  • Conduct training with other EAs in relation to good and quality delivery of tasks assigned to them to achieve service excellence
  • Identify key factors that would help other EAs in improving the quality of work and create an opportunity to broaden the EA community

To succeed in this Executive Assistant role, you must be well-organised, have great time management skills and be able to act without guidance.

Key Requirements:

  • At least five years of relevant experience as an Executive Assistant, Admin Assistant, or a similar role
  • Background in working for or with senior managers or CEO of non-local nationality
  • Outstanding organisational and time management skills
  • Excellent verbal and written communications skills
  • Ability to communicate with local and non-local nationals
  • Highly organised and can effectively sort items that need prioritisation
  • Ability to represent the executive committee member on their behalf at all levels in the organisation
  • Knowledge in MS Office especially in documents and presentations with good numerical skills
  • Ability to uphold and respect confidentiality
  • Ability to work under pressure and dedication to work hours
  • Ability to work well with other colleagues across all departments in the organisation
  • Experience and exposure to an international financial institution is highly desirable

Joining this established company is a no-brainer. The successful candidate will join a renowned organisation that leads in the insurance industry. This is an opportunity that can expose the successful candidate to a diverse group of innovative, creative, and inclusive professionals.

If you have the key skills and experience, this Executive Assistant role is right for you.

Click on the link to apply today or contact me to discuss this new opportunity.

Due to the high volume of applications we are experiencing, our team will only be in touch with you if your application is shortlisted.

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