Executive Assistant

3 weeks ago


Philippines Manila Career Shepherd Full time
LOOKING FOR FILIPINO CITIZENS BASED IN THE PHILIPPINES

Position: Executive Assistant

Working Hours: TBD

Salary Range: 800-1,500 usd/month

About the company:

A small studio focused on nurturing a passion for music and creating an environment where every child feels valued, self-assured, and heard.

About the role:

We are currently in search of a proactive and organized individual to join our team as an Executive Assistant to the CEO of our music school. This role encompasses a wide range of administrative responsibilities, light marketing, bookkeeping tasks, and complex calendar management. Ideal candidates should demonstrate high self-motivation, exceptional multitasking abilities, and understand the nuances of managing the day-to-day operations of a bustling educational facility.

Duties and Responsibilities:

  • Coordinate and manage the CEO and executive's calendar including organizing, scheduling, and maintaining appointments, meetings, and travel arrangements
  • Perform basic bookkeeping tasks such as tracking expenses, budgeting, invoicing, and preparing financial reports
  • Assist in the development and implementation of marketing strategies, campaigns, and promotional activities
  • Facilitate efficient and effective internal and external communication
  • Organize and maintain an efficient filing system for easy data retrieval
  • Assist in the preparation of reports, presentations, and proposals
  • Support other staff with organizational tasks as needed for the smooth operation of the school

Requirements

  • Proven work experience as an Executive Assistant or similar role
  • Proficient in Microsoft Office Suite, with familiarity with bookkeeping software
  • Outstanding organizational skills with the ability to prioritize tasks
  • Strong verbal and written communication skills
  • Ability to work independently with minimal supervision
  • Strong interpersonal skills with the capability to interact with students, staff, and other stakeholders
  • Tech-savvy

Preference:

  • A bachelor's degree in Business Administration or related field
  • Has graphic design skills
  • Familiar with different marketing techniques

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