URGENT: Construction Administrative Assistant

1 week ago

Work from Home, Philippines Workstaff360 Full time $24,000 - $48,000 per year
Description
  • Review bid invitations and organize relevant documentation for submission.
  • Track and manage incoming bid requests through CRM or shared platforms.
  • Assist in preparing proposals, quotes, and other bid-related documents.
  • Maintain a schedule of bid deadlines and ensure timely follow-ups.
  • Support the estimating team with administrative and research tasks as needed.
  • Update and manage client and project data in the company CRM system.
  • Track proposal statuses, follow up with clients, and log all communication records.
  • Generate reports summarizing bid activity, submission rates, and outcomes.
  • Liaise with subcontractors, vendors, and suppliers to gather quotes and supporting documents.
  • Coordinate with internal departments to ensure complete and accurate proposal submissions.
  • Assist in compiling company prequalification packages and compliance documents.
  • Maintain organized digital records of bid submissions, RFP responses, and related correspondence.
  • Prepare weekly summaries of ongoing and completed bids for management review.
  • Ensure accuracy and consistency of all outgoing documents.
Hard Requirements:
  • 2+ years of experience in construction administration, estimating coordination, or bid management.
  • Strong knowledge of construction terminology, proposal processes, and documentation standards.
  • Experience with CRM systems (e.g., HubSpot, Salesforce, or construction-specific CRMs).
  • Excellent written and verbal communication skills in English.
  • Advanced proficiency in Microsoft Excel, Outlook, Teams, and Word.
  • Strong attention to detail, organizational, and time management skills.
  • Ability to work independently and meet tight deadlines across multiple projects.
Schedule:
  • 40 hours per week
  • Monday to Friday
  • 9AM–6PM Eastern Standard Time
Offer and Benefits:
  • Weeks 1–6: $5 USD/hour
  • Weeks 6 onwards: $6 USD/hour
About WorkStaff360

Workstaff360 is the ultimate virtual assistance solution. Our range of 360-degree services encompasses Executive Assistance, Virtual Support, Sales, Customer Service, and Bookkeeping. Benefit from the expertise of our carefully selected remote workers, ensuring cost-effectiveness and efficiency to drive your business toward success. Unlock the simplicity of Workstaff360 for streamlined operations and dedicated growth

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