Construction Administration Officer

1 week ago

Work from Home, Philippines Set Up My Offshore (SUMO) Full time ₱360,000 - ₱720,000 per year

Client Overview: Empower Construction is a leading specialist in lightweight external wall solutions, façade systems, Hebel (AAC) cladding, rendering, painting, and architectural finishes for residential and multi-residential projects across NSW. They deliver comprehensive end-to-end services, from design support, specification, and scheduling to supply and installation.

Job Overview: The Administration Officer will play a key role in supporting daily operational activities for residential and multi-residential construction projects. This position focuses on documentation control, procurement support, schedule tracking, and stakeholder coordination. The successful candidate will act as a senior-level professional, capable of managing workloads independently while ensuring accuracy, timeliness, and clear communication with onshore teams.

Key Responsibilities:

  • Review, organise, and maintain project documentation including drawings, specifications, contracts, change orders, and compliance certificates.
  • Prepare purchase orders, track supplier quotes, follow up on deliveries, and maintain supplier databases.
  • Manage email correspondence, inquiries, and formal communications while keeping comprehensive follow-up records.
  • Update and monitor project schedules, track milestones, and prepare periodic progress reports.
  • Maintain project tracking systems (progress logs, budgets, invoices) and generate weekly and monthly performance reports.
  • Assist with invoice reconciliation, cost coding, claim submissions, and subcontractor invoice verification.
  • Ensure all documentation complies with company standards, codes, and certification requirements.
  • Act as a liaison between site staff, suppliers, and internal teams to clarify requirements and resolve bottlenecks.
  • Identify and implement improvements to administrative processes, templates, and workflow standards.
  • Manage the Operations & Maintenance inboxes and process all incoming requests efficiently.
  • Triage incoming jobs, schedule inspections, forward technical items to estimating, and fast-track straightforward requests directly into scheduling.
  • Support a broad operational network including 4 supervisors, 3 internal tradesmen, and 50+ subcontractors.
  • Report directly to the General Manager.
  • Operate as a senior independent professional, managing responsibilities with minimal supervision.

Requirements

  • Bachelor's degree in administration, business or relevant field
  • Must have strong understanding of construction documentation (contracts, specifications, RFIs, change orders).
  • Must have at least two (2) years of experience providing offshore/remote support for Australian companies.
  • Excellent organizational skills and high attention to detail.
  • Strong written and verbal English communication skills.
  • Proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with project/document management systems.
  • Solid numeracy skills with experience in budget tracking and invoice management.
  • Proactive, reliable, and capable of managing multiple priorities under pressure.
  • Stable internet connection and a suitable home-office setup.
  • Ability to work independently while maintaining effective communication with team members.

Job Type: Full-time

Pay: Php45, Php50,000.00 per month

Benefits:

  • Health insurance
  • Work from home

Experience:

  • residential designing/ drafting: 4 years (Preferred)

Work Location: Remote

  • Estimator / Contracts Administrator – Building & Construction

    5 hours ago

    Work from Home, Philippines Dimension All Group Full time ₱480,000 - ₱720,000 per year

    Job Title: Estimator / Contracts Administrator – Building & ConstructionLocation: Work from Home (QLD, Australia Time Zone)Job Description:We are looking for an experienced Estimator / Contracts Administrator with a Civil Engineering background and proven experience in cost estimating and contracts administration within the Queensland (QLD) building and...

  • Remote Administrative Assistant with Construction Experience

    5 hours ago

    Work from Home, Philippines Zenith Outsourcing Pty Ltd Full time ₱30,000 - ₱60,000 per year

    IMMEDIATE HIRINGA fantastic opportunity for a highly motivated individual with experience in Administrative Assistant for Construction.We are seeking a motivated and detail-oriented Administrative Virtual Assistant to provide comprehensive administrative support to our team. The ideal candidate will be proactive, highly organized, with a background on...

  • URGENT: Construction Administrative Assistant

    4 days ago

    Work from Home, Philippines Workstaff360 Full time $24,000 - $48,000 per year

    DescriptionReview bid invitations and organize relevant documentation for submission.Track and manage incoming bid requests through CRM or shared platforms.Assist in preparing proposals, quotes, and other bid-related documents.Maintain a schedule of bid deadlines and ensure timely follow-ups.Support the estimating team with administrative and research tasks...

  • Systems Administrator

    8 hours ago

    Work from Home, Philippines MID Construction Group Full time ₱143,200 - ₱180,800 per year

    Position Title: Systems Administrator (Sales Operations Focus)Schedule: Full-Time, Monday–Friday, 8:00 AM – 4:00 PM, OR 9:00 AM – 5:00 PM (Pacific Time)Rate : $6Position OverviewThe Systems Administrator (Sales Operations Focus) is responsible for maintaining and optimizing the company's sales systems and workflows, with a primary emphasis on CRM...

  • HR Staff

    2 weeks ago

    Work from Home, Philippines Alchedy Construction Inc. Full time ₱149,760 - ₱151,200 per year

    About UsWe are a growing construction company dedicated to delivering high-quality projects. As part of our expansion, we are seeking an HR Staff (Recruitment Focused) to help us build strong teams by hiring construction workers, subcontractors, and employees.Key ResponsibilitiesManage end-to-end recruitment process for construction workers, subcontractors,...

  • Construction Estimator

    7 hours ago

    Work from Home, Philippines York Hamilton Full time ₱40,000 - ₱80,000 per year

    Long-term position with job security and opportunities for professional growth.Work remotely with flexibility from the comfort of your home office.Amazing support from both the local and international community.Job Title: Construction Estimator Location: RemoteStart Date: ImmediateJob Type: Full-Time (40 hours per week) Job Summary: We're seeking a...

  • Administrator

    2 days ago

    Work from Home, Philippines My Build Estimate Full time ₱360,000 - ₱600,000 per year

    *Please note this role requires you to work 8:30am - 5:00pm UK time*.Are you ready to embark on a career journey with one of the UK's leading quantity surveyors and estimators? We pride ourselves on fostering a supportive company culture where hard work is not just recognised but celebrated, and where every member is encouraged to thrive.About Us:As an...

  • Project Administrator

    1 week ago

    Work from Home, Philippines Dynamic Offshore Pty Ltd Full time ₱420,000 - ₱540,000 per year

    Position Title: Project AdministratorSchedule: Monday – Friday, 9:00 am - 5:30 pm VIC, AU Time or 7:00 AM – 3:30 PM PH TimeHoliday to follow: VIC, AU HolidaysWorkdays: Mon - FriWork Set-up: Work From Home or office.Work Details: Full-timeAbout the RoleOur client is seeking a proactive and detail-oriented Project Administrator with 1–3 years of...

  • Contracts Administrator/Estimator

    6 days ago

    Work from Home, Philippines Dynamic Offshore Pty Ltd Full time ₱45,000 - ₱55,000 per year

    Position Title: Contract Administrator/EstimatorSchedule: Monday – Friday, 9:00 am - 5:30 pm WA, AU Time or 9:00 AM – 5:30 PM PH TimeHoliday to follow: QLD, AU HolidaysWorkdays: Mon - FriWork Set-up: Work From Home or office.Work Details: Full-timeWe are seeking a motivated Contract Administrator/Estimator with 2–3 years of experience in the Australian...

  • URGENT: Construction Project Management Assistant

    2 weeks ago

    Work from Home, Philippines Workstaff360 Full time ₱36,000 - ₱48,000 per year

    DescriptionMaintain and update RFI, submittal, and drawing logs to ensure accuracy and accessibility.Enter, track, and manage project data in Project HQ, HRHQ, and other construction management systems.Review, markup, and manage project documents using Bluebeam and related PDF tools.Coordinate with project managers, subcontractors, and vendors to track the...