Construction Administration Officer

2 weeks ago

Work from Home, Philippines Set Up My Offshore (SUMO) Full time ₱360,000 - ₱720,000 per year

Client Overview: Empower Construction is a leading specialist in lightweight external wall solutions, façade systems, Hebel (AAC) cladding, rendering, painting, and architectural finishes for residential and multi-residential projects across NSW. They deliver comprehensive end-to-end services, from design support, specification, and scheduling to supply and installation.

Job Overview: The Administration Officer will play a key role in supporting daily operational activities for residential and multi-residential construction projects. This position focuses on documentation control, procurement support, schedule tracking, and stakeholder coordination. The successful candidate will act as a senior-level professional, capable of managing workloads independently while ensuring accuracy, timeliness, and clear communication with onshore teams.

Key Responsibilities:

  • Review, organise, and maintain project documentation including drawings, specifications, contracts, change orders, and compliance certificates.
  • Prepare purchase orders, track supplier quotes, follow up on deliveries, and maintain supplier databases.
  • Manage email correspondence, inquiries, and formal communications while keeping comprehensive follow-up records.
  • Update and monitor project schedules, track milestones, and prepare periodic progress reports.
  • Maintain project tracking systems (progress logs, budgets, invoices) and generate weekly and monthly performance reports.
  • Assist with invoice reconciliation, cost coding, claim submissions, and subcontractor invoice verification.
  • Ensure all documentation complies with company standards, codes, and certification requirements.
  • Act as a liaison between site staff, suppliers, and internal teams to clarify requirements and resolve bottlenecks.
  • Identify and implement improvements to administrative processes, templates, and workflow standards.
  • Manage the Operations & Maintenance inboxes and process all incoming requests efficiently.
  • Triage incoming jobs, schedule inspections, forward technical items to estimating, and fast-track straightforward requests directly into scheduling.
  • Support a broad operational network including 4 supervisors, 3 internal tradesmen, and 50+ subcontractors.
  • Report directly to the General Manager.
  • Operate as a senior independent professional, managing responsibilities with minimal supervision.

Requirements

  • Bachelor's degree in administration, business or relevant field
  • Must have strong understanding of construction documentation (contracts, specifications, RFIs, change orders).
  • Must have at least two (2) years of experience providing offshore/remote support for Australian companies.
  • Excellent organizational skills and high attention to detail.
  • Strong written and verbal English communication skills.
  • Proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with project/document management systems.
  • Solid numeracy skills with experience in budget tracking and invoice management.
  • Proactive, reliable, and capable of managing multiple priorities under pressure.
  • Stable internet connection and a suitable home-office setup.
  • Ability to work independently while maintaining effective communication with team members.

Job Type: Full-time

Pay: Php45, Php50,000.00 per month

Benefits:

  • Health insurance
  • Work from home

Experience:

  • residential designing/ drafting: 4 years (Preferred)

Work Location: Remote

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