Admin or Managing Directo Assistant

2 days ago

Manila, National Capital Region, Philippines Kaiyi Full time ₱600,000 - ₱1,200,000 per year

Executive Support

  • Manage the Managing Director calendar, schedule meetings, and arrange travel itineraries.
  • Prepare meeting agendas, minutes, and follow-up action items.
  • Screen calls, emails, and correspondence, responding or redirecting as needed.

Administrative Management

  • Maintain organized filing systems (digital and physical).
  • Draft, format, and proofread letters, reports, and presentations.
  • Manage office supplies, equipment, and vendor relationships.

Communication & Coordination

  • Act as the primary liaison between the MD and internal/external stakeholders.
  • Coordinate with various departments to ensure timely completion of MD-assigned tasks.
  • Handle confidential information with discretion.

Project Assistance

  • Assist in monitoring ongoing projects and preparing progress reports.
  • Support the MD in research, data collection, and analysis for business decisions.
  • Track deadlines and deliverables to ensure timely execution.

Event & Meeting Management

  • Organize company events, workshops, and client meetings.
  • Prepare presentation materials and meeting packs for the MD.

General Office Support

  • Manage incoming and outgoing mail/couriers.
  • Maintain updated company documents and records.
  • Perform other administrative duties as assigned by the MD.

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