Property Management Admin Assistant

2 days ago

Manila, National Capital Region, Philippines Cloudstaff Full time ₱300,000 - ₱450,000 per year

We're Hiring: Property Management Admin Assistant

Looking for a role that fosters collaboration, creativity and career growth in a vibrant office environment? We got you covered

We are currently on the lookout for a Property Management Admin Assistant join our team at Cloudstaff, the #1 workplace everywhere Think you qualify for the role? Attach a 1-2 minute video intro and introduce yourself to us so we can meet you virtually. Attach this together with your updated CV to become a priority applicant

Role
: Property Management Admin Assistant

Work Arrangement
: Work from Office

Location
: Philippines - Ortigas, Angeles, Cebu, Davao, Mabalacat, Bacolod

Schedule
: Morning shift

Key responsibilities

  • Prepare lease documentation and management agreements
  • Generate CMA reports
  • Monitor and follow up on rental arrears
  • Prepare and audit inspection reports
  • Draft and send notices/emails including strata notices
  • Process and review tenant applications
  • Assist in preparing property-related reports and documentation
  • Provide additional admin support as required by property managers
  • Assist Property Management with the day-to-day operations and tenant relations through the coordination of tenant requests and administration of maintenance services.
  • Answer and route phone calls from tenants and vendors to the appropriate contact within Property Management and/or dispatch personnel based on immediate needs.
  • Provide tenants and vendors with assistance in all aspects of scheduling building maintenance, communicating building procedures, and supplying general building information.
  • Maintained a highly organized filing system for leases, tenants, insurance certificates, vendors, buildings, drawings, contracts, and POs.
  • Assist with the coordination of rent/lease collections

Qualification and requirements:

  • 1–2 years' experience in Australian real estate/property admin
  • Proven experience as a Virtual Assistant in the real estate or property management industry.
  • Strong knowledge in Australian Property Management
  • Proficiency in real estate systems (Property Tree, Property Me IRE, Agent Box, Vault).

Non-negotiable skills & requirements:

  • 1-3 years administrative experience in a commercial leasing office environment

Perks & Benefits:

  • Comprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment
  • Flexible leave credits which may be used for vacation, emergency and sick leaves
  • Superb and exciting Mid-Year Parties – with items to give away and cash prizes
  • Endless opportunities for career advancement
  • Exclusive ATM inside the office for employee's convenience
  • Annual Performance Review with Salary Increase
  • We set you up for success with a company-provided PC/Laptop and fiber internet connection
  • Look forward to weekly office perks for work from office staff – Free Coffee, Meals and Beer Fridays
  • Top notch workplace with first class VIP lounge and game rooms
  • Child friendly spaces to cater to the needs of employees with children, enhancing work-life balance
  • Participate and join our CS Social Clubs and Special Interest Groups to connect with colleagues
  • International career growth and connections
  • Unlimited cash incentives for hired referrals
  • Mental Wellness Employee Assistance program through Lifeworks
  • In-house psychiatrist available to support employees' well-being
  • Become part of the Employee Share Units program
  • Cloudstaff Dream Points - To be used for bidding useful items like appliances, kitchenettes etc.

Cloudstaff : Build Your Career, Anywhere

Established in 2005, Cloudstaff is a leading outsourcing company that empowers businesses to thrive through smarter talent solutions. We're passionate about creating a work environment that fosters your professional growth and overall well-being.

Why Cloudstaff is the #1 Workplace?

  • Award-winning Culture: We're committed to building the #1 Workplace Everywhere, with a proven track record of staff engagement initiatives and industry recognition
  • Invest in You: We support your development through comprehensive training programs, mentoring and opportunities for career advancement
  • Thrive as an Individual: We offer a strong work-life balance with flexible schedules, meaningful perks and a collaborative team environment.

**To become a priority applicant, please share a 1-2 minute video introduction detailing you experience in this specific role. You can upload your video to the CSJobs platforms. Please use a clean, distraction-free background and speak clearly and articulately.**

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