Executive Secretary

3 days ago

Makati City, National Capital Region, Philippines Gomeco Group of Companies Full time ₱1,200,000 - ₱2,400,000 per year

Position Overview

The Executive Secretary will provide comprehensive executive, administrative, and technical support to the Owner of the company. This role goes beyond routine secretarial tasks, requiring a professional who can anticipate the Owner's needs, ensure smooth business operations, and demonstrate technical understanding of the company's core business in aluminum glass, windows, and doors.

The position demands a high degree of discretion, organizational skills, initiative, and the ability to handle both confidential matters and technical business requirements.

Key Responsibilities

Executive Support

  • Manage the Owner's daily schedule, meetings, and appointments.
  • Prepare reports, correspondence, presentations, and business documentation.
  • Handle confidential files and communications with utmost professionalism.
  • Serve as the primary liaison between the Owner and internal/external stakeholders.
  • Coordinate travel arrangements, events, and logistics for business and personal requirements.

Administrative Management

  • Draft and review contracts, proposals, quotations, and official letters.
  • Monitor and organize business files, project records, and regulatory documents.
  • Support the preparation of board meetings, management reviews, and project status updates.
  • Track deadlines, follow-ups, and deliverables across multiple departments.
  • Maintain office systems and ensure timely renewal of permits, licenses, and accreditations.

Technical & Business Support

  • Review and understand project drawings, quotations, and specifications related to aluminum glass, window, and door supply and installation.
  • Assist in coordinating project requirements with engineering, sales, and installation teams.
  • Conduct initial review of supplier quotations, proposals, and technical submittals before presenting to the Owner.
  • Prepare comparative reports and highlight key technical and commercial points for decision-making.
  • Monitor project milestones and provide the Owner with timely progress updates.
  • Liaise with clients, consultants, and contractors to ensure project communications are aligned.

Qualifications

  • Bachelor's degree in Business Administration, Office Management, Engineering, Architecture, or related field.
  • At least 3–5 years of experience as an Executive Secretary, Executive Assistant, or similar role, preferably in the construction or building materials industry.
  • Strong organizational and multitasking skills with keen attention to detail.
  • Excellent communication skills (oral and written) in English and Filipino.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and basic project management tools.
  • Ability to read and understand technical drawings, specifications, and BOQs (Bill of Quantities).
  • Demonstrated integrity, professionalism, and ability to maintain confidentiality.
  • Highly resourceful, proactive, and capable of working with minimal supervision.

Compensation & Benefits

  • Competitive salary commensurate with experience.
  • Standard government-mandated benefits (SSS, PhilHealth, Pag-IBIG).
  • Opportunities for professional growth within the organization.

Work Setup

  • Onsite, full-time position.
  • Based at 106 Buma Building, 1012 Metropolitan Avenue, Makati City.

Job Types: Full-time, Permanent

Pay: Php20, Php30,000.00 per month

Benefits:

  • Opportunities for promotion
  • Pay raise
  • Promotion to permanent employee

Work Location: In person

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