Executive Secretary

3 days ago

Makati City, National Capital Region, Philippines FPG Insurance Full time ₱1,200,000 - ₱2,400,000 per year

FPG Insurance has built an enviable reputation for developing customer insights that support the creation of relevant commercial and individual insurance products and solutions.

Job Summary:

The Executive Secretary provides dedicated administrative support to the Chief of Staff in carrying out the overall support requirements of the President & CEO. The role ensures the smooth execution of day-to-day tasks, coordination, and logistical needs, allowing the Chief of Staff to focus on strategic priorities and higher-level responsibilities. This position is critical in maintaining efficiency, accuracy, and timeliness in the CEO's office operations.

What you'll do:

Administrative & Clerical Support

  • Assist the Chief of Staff in managing the President & CEO's calendar, meetings, and travel logistics.
  • Handle routine correspondence, phone calls, and email coordination as assigned by the Chief of Staff.
  • Maintain organized filing systems (physical and digital) to ensure accessibility of documents.
  • Prepare and process expense reports, reimbursements, and related administrative paperwork.

Operational & Logistical Coordination

  • Support the preparation of meeting materials, presentations, and reports by consolidating inputs and ensuring completeness.
  • Coordinate logistical arrangements for internal and external meetings, events, and engagements involving the CEO.
  • Track and follow up on routine deadlines, recurring requirements, and regular submissions to ensure timeliness.
  • Monitor and maintain office supplies, memberships, and subscriptions relevant to the Office of the CEO.

Support to the Chief of Staff

  • Provide day-to-day assistance to the Chief of Staff in implementing support for the President & CEO.
  • Take on delegated administrative responsibilities to free up the Chief of Staff for more advanced tasks.
  • Serve as a reliable partner in coordinating with internal teams and external stakeholders on routine matters.
  • Uphold confidentiality, professionalism, and discretion in handling sensitive information.

What you need to have:

  • A bachelor's degree in any business related course
  • At least 2-3 years of experience as an Executive Assistant to a C suite executive
  • Excellent communication skills in both verbal and written English.
  • Integrity and discretion to handle confidential information in a responsible manner
  • Proficiency with Microsoft Office applications (Outlook, Word, Excel, Power Point), Other Office Tools, Teleconferencing, and social media platforms
  • Excellent organization skills

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