Sales Administrative Assistant

4 hours ago

Mandaluyong City, National Capital Region, Philippines Property Company of Friends, Inc. Full time ₱25,000 - ₱60,000 per year

Job Summary:

The Administrative Assistant supports the Sales Management Division by managing schedules, preparing communications, handling documentation, and assisting with budget and administrative tasks. This role ensures smooth day-to-day operations and helps coordinate the implementation of the Division's plans and programs.

Key Responsibilities:

  • Manages the Division Heads schedule.
  • Drafts and disseminates the Division's communications for both internal and external stakeholders.
  • Takes minutes of meetings and disseminates to parties involved.
  • Follows up fulfillment of meeting items from all parties concerned.
  • Consolidation of all drafted and approved Division plans.
  • Provides assistance in monitoring the accomplishment of all approved plans and programs of the Division.
  • Ensures that the Division Head and the different teams' office requirements are met, i.e. work stations, supplies, transportation through drafting of required operational and capital expenditure budgets.
  • Manages budget utilization through:

o Liquidation of cash advances, as approved;

o Reimbursement of expenses;

o Requisition of payments;

o Preparation of purchase requests and orders;

o Budget accrual and reallocations;

o Monitoring of all required budget disbursement approvals.

  • Provides assistance to the different SMD teams with their administrative tasks, e.g. accreditation and transaction maintenance of Sales departments, data analyses, as required.

Qualifications:

  • Bachelor's/College Degree in Commerce, Office Management or any related course
  • At least 6 months' work experience in an administrative role.
  • Strong communication, interpersonal and presentation skills.
  • Proficient in MS Offices applications, with good organization skills.
  • Flexible, adaptable to the Profriends familial culture.
  • Open to report to Tinio Mandaluyong City from Monday to Friday

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