HR Assistant
2 weeks ago
FUNCTION OF THE DEPARTMENT & MAIN PURPOSE OF THE JOB
The Human Capital Assistant (Generalist) is responsible for providing a range of HR operational support and services that meet the business needs of employees and management across various facets of Human Capital. This includes assistance in recruitment, learning and development, employee relations, compensation and benefits, timekeeping, administrative tasks, data management, and employee engagement. The role ensures that all HR processes and documentation are accurate, compliant, and efficiently executed.
DUTIES & RESPONSIBILITIES
Recruitment
- Coordinate with universities and academic institutions regarding internship and partnership requirements.
- Assist in the monitoring and completion of pre-employment and onboarding requirements of new hires.
- Conduct background checks and employment verifications.
- Schedule interviews and verify candidate details with hiring managers.
Learning & Development
- Source training providers and coordinate with them for proposals and schedules.
- Prepare, release, and follow up on Learning Evaluation Forms (LEF).
- Create and manage training materials such as nametags, attendance sheets, and certificates.
Employee Relations
- Verify and validate work-from-home filings and tardiness-related concerns.
- Provide administrative assistance in addressing employee queries related to attendance or similar matters.
Data Management
- Maintain and update the Employee Masterfile, ensuring data accuracy and consistency (e.g., birthdate format, address, civil status, etc.).
- Ensure that all employee information is properly formatted, updated, and secured in the system.
Compensation & Benefits
- Monitor and prepare reports on government loan applications and updates (SSS, HDMF, PhilHealth, etc.).
- Track completion of separation clearance forms and routing of signature approvals.
Timekeeping
- Encode and update daily onsite attendance reports accurately and promptly.
Administration
- Assist in filing and organizing HR documents such as contracts, supply inventories, invitation letters, and proposals.
- Scan and file billing documents (e.g., SDC billings) in the HR system.
- Support asset and inventory management by maintaining an updated record of all office assets.
- Conduct weekly inventory checks for pantry and washroom supplies.
Engagement
- Source and coordinate with suppliers for company events and engagement activities.
- Prepare presentation decks, print certificates, and assist in event logistics and committee coordination.
QUALIFICATIONS
- Graduate of Psychology, Human Resource Management, Business Administration, or any related course.
- With at least two (2) years of work experience in Human Resources or Administrative functions.
- Proficient in Google Workspace (Sheet, Docs, Slides).
- Organized, analytical, and flexible.
- Possesses good communication and interpersonal skills.
- Can work under pressure and with minimal supervision.
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