HR Assistant

3 hours ago

Quezon City, National Capital Region, Philippines Advance Paper Corporation Full time ₱150,000 - ₱250,000 per year

Position Overview

The HR Assistant provides administrative and operational support to the Human Resources Department. The role ensures smooth processing of HR transactions, maintains accurate records, assists in timekeeping, recruitment, employee relations, and supports daily HR operations.

Key Responsibilities

1. Recruitment Support

  • Coordinate job postings and sourcing of candidates.
  • Schedule interviews and assist in initial screening.
  • Collect pre-employment requirements and maintain recruitment trackers.

2. Onboarding & Offboarding

  • Prepare job offers, onboarding kits, and orientation materials.
  • Assist in new employee orientation and first-day procedures.
  • Facilitate exit clearance, retrieval of company assets, and exit interviews.

3. HR Documentation & 201 File Management

  • Maintain and update employee 201 files.
  • Encode and update HR databases and HRIS.
  • Organize HR documents, contracts, and memos.

4. Timekeeping & Attendance Support

  • Assist in monitoring daily time records, leave applications, and attendance issues.
  • Coordinate with payroll for cut-off submissions and corrections.
  • Help validate overtime, holiday work, and shift schedules.

5. Government Benefits Processing

  • Assist employees with SSS, PhilHealth, and Pag-IBIG concerns.
  • Process government benefit forms, loans, and updates.
  • Ensure timely submission of documents and compliance with government requirements.

6. Employee Relations Support

  • Help coordinate employee engagement activities and HR events.
  • Assist with announcements, memos, and company policy communication.
  • Address basic employee inquiries and escalate concerns as needed.

7. HR Reporting & Administrative

  • TasksPrepare HR-related reports as assigned (attendance summary, headcount, recruitment tracker, etc.).
  • Assist in preparing HR letters, memos, and notices.
  • Provide clerical and administrative support to the HR team.

Qualifications

Education

  • Bachelor's degree in Human Resource Management, Psychology, Business Administration, or related course.

Work Experience

  • Preferably 0–2 years experience in HR or administrative role.
  • Fresh graduates with relevant internship experience are welcome.

Skills & Competencies

  • Basic knowledge of HR processes and Philippine Labor Laws is an advantage.
  • Good communication and interpersonal skills.
  • Organized, detail-oriented, and able to handle confidential information.
  • Proficient in MS Office (Word, Excel, PowerPoint).
  • Willing to learn, proactive, and a team player.

Preferred

  • Experience with HRIS or timekeeping systems is an advantage.
  • Background in recruitment or payroll support is a plus.

Job Type: Full-time

Benefits:

  • Additional leave
  • Company events
  • Employee discount
  • Health insurance
  • Opportunities for promotion
  • Paid training
  • Pay raise
  • Promotion to permanent employee

Education:

  • Bachelor's (Preferred)

Work Location: In person

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