Document Controller

Why You'll Love Working With Us

• Competitive Salary & Annual Bonuses – Your hard work deserves great rewards.
• Comprehensive HMO – Full coverage for you plus 1 FREE dependent.
• Generous Meal Allowance – Stay fueled and focused every day.
• 30 Days Paid Leave – Wellness, vacation, and sick leave, with conversion options.
• Growth & Engagement – Ongoing training, quarterly workshops, and monthly games with exciting prizes.
• Fun, Supportive Culture – Celebrate wins and enjoy a workplace that values you.
• Unlimited Coffee & Water – Keep refreshed and energized throughout the day.
• 2 days weekly rest for a better work-life balance

Job Overview:

We are seeking a detail-oriented Document Controller to join our growing team. This role is responsible for coordinating project documentation to ensure it is properly identifiable, maintained, tracked, transmitted, and filed according to client and project requirements. The successful candidate will play a key part in ensuring data integrity, compliance, and seamless project operations.

Key Responsibilities:

• Document Control & Coordination: Manage the central documentation system; track, file, transmit, and distribute project documents; maintain a compliant archiving system.
• Quality Assurance & Records Management: Review and compile technical documentation; ensure compliance with standards; monitor document flow and maintain audit trails.
• Collaboration & Communication: Coordinate with project teams, vendors, and clients; support process improvements; maintain professional communication.
• SHEQ Compliance: Promote safety standards; follow protocols; participate in toolbox meetings; ensure proper PPE use.

Qualifications:

• Bachelor's degree in Business Administration, Office Management, Project Administration, or related field.
• Minimum 3 years of experience in document control or project administration.
• Experience in oil & gas, mining, utilities, construction, or resources industries.
• Familiarity with company filing systems and document control protocols.
• Experience using document management systems (e.g., EDMS, SharePoint, Aconex).
• Strong skills in MS Office 365 (Word, Excel, Outlook, PowerPoint).
• Intermediate to advanced computer skills.
• Strong organizational, time management, and communication skills.
• High attention to detail with the ability to manage multiple tasks under strict deadlines.
• Knowledge of Occupational Health & Safety practices; First Aid certification a plus.
• Willing to work in the office full-time at Arcovia City, Brgy. Ugong, Pasig City. (Monday - Friday, 8AM to 5PM)

Company Overview:

Cybalink Solutions is a global outsourcing partner specializing in providing world-class operational support to the construction, engineering, and resources industries. If you excel in a dynamic, fast-paced environment and have a keen eye for optimizing operations, apply now to lead our team and drive transformative success in the construction, engineering, and resources industries Join us at Cybalink Solutions and be at the forefront of operational excellence.

Job Types: Full-time, Permanent

Pay: Php35, Php45,000.00 per month

Benefits:

• Company events
• Health insurance
• Opportunities for promotion
• Pay raise
• Promotion to permanent employee

Application Question(s):

• This role is ONSITE ONLY, are you willing to work in our office in Brgy. Ugong, Arcovia City, Pasig City? (Mon-Fri, dayshift)
• How many years of experience do you have as Document Controller?
• Are you familiar with Aconex platform?
• On a scale of 1 to 10, how would you rate your proficiency in using Aconex? (10 being the highest)
• Have you had exposure to oil & gas projects or utilities, construction, or resources industries?
• Do you have experience handling technical documentation, blueprints, design drawings, and specifications?
• Are you currently employed?
• How many days or notice period are you required to give your current employer?
• What is your current basic salary?
• How much is your acceptable salary?
• Where are you currently residing?

Work Location: In person