Document Controller and Industry Liaison

2 weeks ago

Pasig, National Capital Region, Philippines Meralco PowerGen (MGEN) Full time ₱1,200,000 - ₱2,400,000 per year

The Document Controller & Industry Liaison / Group Administrative Assistant provides essential administrative, documentation, and coordination support to the Grid Access, Industry and Stakeholder Affairs Department. This role ensures proper management of departmental records, facilitates communication with industry partners and stakeholders, and supports day-to-day administrative operations to enable smooth execution of departmental functions.

Key Responsibilities

Document Control & Management

  • Maintain accurate filing, archiving, and version control of all departmental documents, correspondences, and reports.
  • Implement and oversee document control systems to ensure accessibility, traceability, and compliance with company policies.
  • Support audits and reviews by providing properly organized and up-to-date records.

Industry Liaison & Stakeholder Coordination

  • Assist in coordinating communication and meetings with industry partners, regulators, and stakeholders.
  • Prepare and distribute notices, agendas, and minutes of meetings.
  • Track and follow up on stakeholder action items, submissions, and requests.
  • Support the department in preparing presentations, reports, and official correspondences for external engagements.

Administrative Support

  • Provide administrative assistance to the Group Head and team members, including scheduling, travel coordination, and logistics support.
  • Manage office supplies, budget requests, and general administrative requirements of the department.
  • Assist in organizing stakeholder forums, workshops, and departmental events.
  • Act as the point of contact for internal and external inquiries related to the department's activities.

Qualifications

  • Bachelor's degree in Business Administration, Office Management, or related field.
  • Experience in document control, administrative support, or stakeholder coordination (preferably in the energy, utilities, or infrastructure sector).
  • Strong organizational skills and attention to detail.
  • Excellent written and verbal communication skills.
  • Proficiency in MS Office and document management systems.
  • Ability to handle confidential information with discretion.
  • Strong interpersonal skills for liaising with internal teams and external stakeholders.

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