Executive Assistant

Job Summary

• HMO on day one

• Receive promising perks and rewards

• Experience travel opportunities

• Get recognized for what you do

• Achieve work-life balance

• Improve exponentially with enhanced learning

Client Specific Tasks:

Executive and Team Assistant Support

• Executive support service

• Ensure strong relationships are maintained with EAs/team coordinators

• across all service lines to ensure consistency

• Provide general administrative assistance with tasks such as filing, typing and document collation

• Internal diary oversight and management - Proactive diary coordination and planning of schedules

• Arrange & co-ordinate travel and accommodation bookings, make entertainment and hospitality arrangements

• Manage the monthly reconciliation of credit cards

• Manage expenses for Teams

• Prepare reimbursements, document expenditure and maintain relevant documents to assist with regulatory requirements

• Assist with internal & external meetings – room bookings, catering, equipment, IT, meeting materials and resources as required

• Assist and coordinate some of the surveys ie: Employee offboarding administration (survey links, exit interviews, IT notification)

Documentation Responsibilities

• Assist in formatting and creating of presentations and other documents

• Re-create, modify and develop documents for Leadership Team, Board and other stakeholder

• Proof-read and grammar checks of the above documents

Team Governance

• Support the team by taking various meeting minutes and matters arising (actions) as directed

Teamwork

• Ensure that the daily deliverables of the team are met.

• Proactively support team members as required.

• Work efficiently with the internal Trustee and Operations teams ensuring all processes and deadlines are followed accordingly

Core Competencies

Client Focus - Builds strong internal and external client relationships and delivers client-centric solutions and value adding services to continually raise the client experience

Problem Solving - Applies knowledge of approaches, tools, techniques to recognise, anticipate and resolve operational or process problems, and client problems

Collaborates - Builds and maintains authentic, strategic partnerships with others to build expertise and capacity to achieve shared objectives

Ensures Accountability - Holds self and others accountable to deliver quality outcomes and honours commitments

Communicates Effectively - Uses various communication styles and channels in a compelling

Driving Results - Drives superior results by planning and monitoring,evaluating and reporting performance against goals and objectives.

Continuous Improvement - Creates and promotes new and better ways for our organisation to be successful

Risk Management - Applies knowledge and application of processes, tools and techniques for assessing and controlling our organisation's exposure to risks of various kind

• Minimum 5 plus years experience in a similar role and virtual corporate environment

• An understanding and appreciation of working in a role that will require the ability to multitask, prioritize deadlines and manage various stakeholders.

• Experience working with highly confidential matters and the ability to maintain extreme confidentiality is imperative for this role

• Advanced MS Office Suite application use – Word, Excel, PowerPoint

• Proven time management, project management and organisational skills

• Excellent written, verbal and presentation skills

• Demonstrated understanding of client service in a professional environment will be well regarded and preferred

• Strong attention to detail and accuracy

• Mature, discreet and demonstrates sound judgement

• No work schedule preference

• Ok to work on site in Ortigas Pasig and Cubao