Senior Executive Assistant

4 days ago

Ortigas, Philippines OFFSHORE BUSINESS PROCESSING INC. Full time $60,000 - $80,000 per year
Requirements


• Minimum of 4 years of experience as an Executive Assistant reporting directly to senior management


• Experience supporting C-level executives in an international environment is preferred


• Familiarity with logistics or technology consulting sectors would be an advantage


• Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software and applications


• Flexibility to occasionally adjust working hours to accommodate different time zones


• Have the availability to travel internationally from time to time


• Proficiency in collaboration and delegation of duties


• Strong attention to detail, particularly in document preparation and calendar management.


• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities


• Proactive approach to anticipating needs and managing priorities.


• Exceptional interpersonal skills


• Upholds a strict level of confidentiality


• Excellent verbal and written communications skills


• Friendly and professional demeanor


• Outstanding organizational and time management skills


• Must be willing to work in a fast-paced environment

Responsibilities

Client Specific Tasks:

- Act as the point of contact among executives, employees, clients and other external partners

- Format information for internal and external communication – memos, emails, presentations, reports

- Assist with internal & external meetings – take minutes, room bookings, catering, equipment, IT, meeting materials and resources as required

- Manage executives' calendars and set up meetings

- Arrange & co-ordinate travel and accommodation bookings

- Arrange corporate events to take place outside of the workplace, such as events and staff appreciation events

- Maintain an organized filing system of paper and electronic documents

- Uphold a strict level of confidentiality

- Develop and sustain a level of professionalism among staff and clients

- Rack daily expenses and prepare weekly, monthly or quarterly reports

- Screen and direct phone calls and distribute correspondence

Job Summary

  • HMO on day one

  • Receive promising perks and rewards

  • Experience travel opportunities

  • Get recognized for what you do

  • Achieve work-life balance

  • Improve exponentially with enhanced learning

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