Human Resources and Administration Supervisor

Job description:

【Human Resources】

• Leading Recruitment Activities: Coordinates all stages of the hiring process including posting job openings, reviewing and screening applications, conducting interviews and on boarding of new employees. Oversee background checks and ensure that all pre-employment requirements and clearances are validated. Job descriptions of each positions are likewise maintained and updated.
• Manage Employee and Labor Relations. Addresses employee conflicts and complete investigation as required. Works with the management to administer employee discipline or corrective actions when needed. Assess employee engagement and retention, and actively work to identify, analyze and improve problematic areas. Ensures that all employee and labor relations documents, rules and circulars are labor compliance.
• Benefits and Payroll Management. Prepares payroll report from attendance generation to accurate timekeeping. Ensures that salaries and employee benefits are efficiently computed, taxes are duly deducted and government mandated benefits are timely remitted. Assess benefits needs and trends and recommends benefit programs to the management.
• Records Management. Maintains a comprehensive record of all employees and keeps it updated. Ensures proper safekeeping of all confidential documents, company registration files, permits, government mandated benefits, insurances, HR policies and others.
• HR Organizational Development. Maintains and enhances the organizations policies, procedures, approaches and action programs. Introduces new systems that will strengthen its control and services to the workforce. Works closely with the management in the proper and timely implementation of enforced systems and procedures.
• Employee Engagement and Training & Development. Makes certain that employee engagements programs are done regularly. Leads in the creation of employee activities that boost productivity, enhances company culture, increase customer satisfaction and retain the best people. Facilitates in designing training needs that strengthen technical and behavioral skills that employee needs to improve to attain professional and personal growth.
• Performance Management. Maintains effective performance systems in the organization. Makes certain that management sets acceptable performance standards, sets employee objectives and expected behavior. Observes monthly performance rating of all employees, retrieve performance evaluation data and file accordingly.
• Reports. Able to work under pressure to meet the report submission deadline.

【Administration】

• Administration Management and Office Management. Plans and coordinates administrative procedures and systems and devise ways to streamline processes. Ensures prompt purchase of office supplies and other office necessities. Oversees facilities services and maintenance. Maintains petty cash fund.
• Procurement. Plan and conduct price comparison among construction materials and negotiate to the best price for cost reduction.
• Inventory Management. Plan and implement proper stock allocation and conduct monthly stock take to ensure the stock accuracy.

Requirements

• Bachelor degree in human resources, business, or a related field
• Additional HR and business administration education and certification will be a plus
• At least 3 years of proven experience as supervisory role in Human Resources and Administration.
• Excellent knowledge of various HR functions such as pay & benefits, recruitment, onboarding, evaluation, training & development etc.
• Good understanding of labor laws
• Proficient in Microsoft Office
• Outstanding organizational and time-management skills
• Excellent communication and interpersonal skills
• Problem-solver
• Good decision-making skills
• Strong ethical standard