Administrative Assistant

3 days ago

Makati City, National Capital Region, Philippines Bahama Realty and Development Corporation Full time ₱250,000 - ₱500,000 per year

Job Summary:

The Administrative Clerk provides administrative and clerical support to ensure efficient operations within the construction department. This role involves handling documentation, coordinating with site personnel, managing records, and assisting in project-related tasks. Prior experience in the construction industry is (an advantage) to effectively understand site operations, project schedules, and industry-specific documentation.

Key Responsibilities:

  • Documentation & Records Management
  • Prepare, file, and maintain project documents such as permits, contracts, purchase orders, and construction reports.
  • Ensure proper recording and safekeeping of blueprints, site instructions, and other technical documents.
  • Maintain up-to-date employee files, attendance records, and other HR-related documents for construction staff.
  • Administrative Support
  • Handle incoming and outgoing correspondence, emails, and phone calls related to construction projects.
  • Prepare reports, memos, and other communications for project managers and engineers.
  • Assist in processing invoices, expense reports, and petty cash for site operations.
  • Project Coordination
  • Monitor and update project schedules, progress reports, and manpower lists.
  • Coordinate with Purchasing Department for site teams for deliveries, materials requisition, and other project needs.
  • Track and record site materials, equipment usage, and deliveries.
  • Compliance & Permits
  • Assist in securing permits, licenses, and other government-related documents required for construction activities.
  • Ensure compliance with safety, legal, and company policies.
  • Other Duties
  • Provide support in meetings, including preparing minutes and distributing relevant documents.
  • Perform other tasks as assigned by the Project Manager or Admin/HR Department.

Qualifications:

· Graduate of a Bachelor's degree in Business Administration, Office Management, or related field (or equivalent experience).

· Minimum of 1-2 years' experience as an Administrative Assistant or similar role in the construction industry.

· Knowledge of construction terminologies, permits, and site operations is an advantage.

· Proficient in MS Office (Word, Excel, PowerPoint) and document management systems.

· Strong organizational, multitasking, and time management skills.

· Excellent written and verbal communication skills.

· Ability to work with minimal supervision and in a fast-paced construction environment.

Job Type: Full-time

Benefits:

  • Additional leave
  • Company Christmas gift
  • Company events
  • Health insurance
  • Opportunities for promotion
  • Promotion to permanent employee

Education:

  • Bachelor's (Required)

Experience:

  • Administrative: 2 years (Required)

Location:

  • Makati (Required)

Work Location: In person

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