Executive Assistant to the Director and COO

11 hours ago

Makati City, National Capital Region, Philippines Wing Assistant Full time ₱1,500,000 - ₱2,500,000 per year

Key Responsibilities

  • Maintain and organize calendars for both executives, scheduling meetings and appointments while coordinating with various stakeholders
  • Serve as the primary point of contact for internal and external communications, managing emails and phone calls on behalf of the executives
  • Arrange and plan comprehensive travel itineraries, including transportation bookings, accommodations, and complete business trip support
  • Handle administrative tasks including document management, report preparation, filing, and expense reporting
  • Assist in meeting preparation by creating agendas, gathering necessary materials, and taking minutes when required
  • Maintain accurate records, documents, and deadlines while conducting research and compiling data to support executive decision-making
  • Screen and manage access to executives, ensuring their time is utilized effectively and efficiently
  • Support executives in managing special projects by tracking progress, coordinating teams, and meeting project deadlines
  • Maintain utmost discretion and confidentiality when handling sensitive information and conversations
  • Address unexpected issues and challenges that arise in day-to-day executive activities

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