Liaison Officer

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SYSTRA is one of the world's leading engineering and consultancy groups specialising in public transport and sustainable mobility. With over 10,300 employees, SYSTRA's mission is to design safe and sustainable transport solutions to bring people together, develop social inclusion and facilitate access to employment, education and leisure throughout the world.

For 65 years, the Group has been working alongside cities and regions to contribute to their development by creating, improving and modernising their infrastructure and transport systems, throughout the life cycle of their projects. SYSTRA is involved from the earliest stages of design through to the testing, deployment and maintenance phases. The company provides all its services in over 80 countries worldwide and generates 74% of its turnover internationally. With its new services, SYSTRA supports its clients and partners in their digital, ecological and energy transition, in order to invent the mobility of tomorrow.

Context:

The Liaison Officer will Provide necessary liaison and networking services with local government units (LGU) along the project alignment as well as relevant government agencies (GAs) , as well as all necessary assistance in the coordination of project activities of SPI and acquisition of necessary permits to conduct works required for the Consultancy Services; Provides assistance to SPI in the preparation of letters/notices required by the LGUs/GAs to facilitate implementation of the project; Organize all related meetings/coordination between SPI and the LGU/GA; and Perform other tasks as may be assigned by the Project Manager.

Missions/Main Duties:

• Permit Processing & Compliance
• Process and secure building permits, occupancy permits, zoning clearances, environmental permits (e.g., DENR), and business permits.
• Ensure compliance with all government regulations, laws, and building codes applicable to construction projects.
• Monitor renewal schedules and ensure timely submission of all required documents.
• Government & External Coordination
• Serve as the company's official representative in dealings with government agencies (LGUs, DPWH, DENR, HLURB, BFP, utility providers, etc.).
• Establish and maintain positive relationships with government officials, regulators, and external stakeholders.
• Follow up on pending applications, approvals, and clearances to avoid project delays.
• Project Support
• Provide updates and reports to project managers and management regarding the status of permit applications and regulatory compliance.
• Coordinate with internal departments (engineering, legal, admin) to gather and prepare required documents.
• Assist in resolving issues related to utilities (water, power, telecommunications) and project site access.
• Documentation & Reporting
• Prepare, file, and maintain records of permits, licenses, and related documents for reference and audit purposes.
• Draft reports on compliance, delays, risks, and permit-related concerns.
• Ensure confidentiality and proper handling of sensitive company documents.
• Other Duties
• Monitor changes in government regulations and industry compliance requirements.
• Represent the company in meetings, inspections, or hearings related to permits and construction compliance.
• Perform other related tasks as assigned by management.

Profile/Skills:

Educational Attainment:

• Graduate of any degree course.

Skills:

• Attention to details.
• Strong organizational, oral and written communication skills.
• Excellent organizational and documentation skills.
• Willing to travel to project sites and government offices.

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Systra is an equal opportunities company; this position is open to all applicants.