
Executive Assistant
4 days ago
Overview:
Under general direction, performs a variety of complex, highly responsible, sensitive and confidential office, administrative, and secretarial support functions for the Clerk of the Board and Executive Leadership; and performs related duties as assigned. The Executive Assistant will have the ability to exercise good judgment and confidentiality in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
Key Deliverables:
The Executive Assistant is responsible for the daily activities and responsibilities given by the CEO, delivering the following:
· Serves as the primary point of contact for internal and external constituencies on all matters about the executive office.
· Acts as confidential executive assistant to the Clerk of the Board and Executive Leadership; provides a wide variety of clerical and administrative support; resolves concerns and complaints in a timely and accurate manner; follows up with staff as necessary for detailed information to be included in the response.
· Assists in the implementation and follow-up on Board decisions and requests as directed by the Clerk of the Board.
· Provides a bridge for effective and efficient communication between the executive office and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff.
· Gathers and analyses data on a variety of administrative and policy matters; develops recommendations and prepares and presents related reports.
· Provides administrative support to the executive leadership and members of the leadership team. Some areas may include scheduling meetings, maintaining, and updating executives' daily calendars, managing incoming and outgoing phone calls, drafting correspondence, creating spreadsheets and presentations, preparing expense reports, mailing, or overnighting letters/packages, establishing and maintaining electronic and paper files, copying, and faxing.
· Acts as a "gatekeeper" by managing the executive leadership's calendars. This involves using discretion in identifying critical items, setting up meetings, and making scheduling changes with minimal involvement by the executive leadership.
· Plans, coordinates, and ensures the executive leadership's schedule is followed and respected. Provides "gatekeeper" and "gateway" roles, creating win-win situations for direct access to the executive leadership's time and office.
· Serves as recording secretary to internal agency committees (Data Management/Records Committees), schedules meetings, prepares agenda, and takes minutes.
· Handles information of a highly confidential and critical nature regularly, including the orchestration of reports and data regarding Bargaining Units.
· Ensures materials and reports for signature are accurate and complete; proofreads and checks typed and other materials for accuracy, completeness, and compliance with District standards, policies, and procedures.
· Takes initial steps to facilitate the resolution of urgent/complex issues and notifies the supervisor.
· Arranges travel, hotel accommodations, and meeting planning as necessary for the executive leadership and as well as other members of the team as applicable.
-
Executive Assistant/Senior Admin Assistant
2 days ago
Clark Freeport Zone, Philippines Faith Residences Full time ₱312,000 per yearWe are seeking an experienced and proactive employee to provide high-level administrative and executive support to the leadership team.What you'll be doingManage the day-to-day calendar and scheduling for senior executivesCoordinate and organize meetings, conferences, and eventsProvide administrative support including drafting correspondence, managing files,...
-
Clark Freeport Zone, Pampanga, Philippines Boomering inc Full time ₱35,000 - ₱45,000 per yearPosition Title: People & Culture Coordinator / Executive AssistantWork Set-up: Hybrid (2 days Onsite, 3 days WFH)Schedule: 7:00AM-4:00PM PHTSalary: Php 35, Php 45,000.00Holidays: VIC AU HolidaysOur client is a Sydney-based software engineering company specialising in designing and developing mobile apps and bespoke platforms. They work with leading...
-
Executive Secretary
2 weeks ago
Clark Freeport Zone, Philippines M&L INTERNATIONAL MINING CORPORATION Full time ₱900,000 - ₱1,200,000 per yearJob Description – Executive SecretaryPosition Title:Executive SecretaryLocation:Clark, Pampanga / Sta. Cruz, ZambalesReports To:President / General Manager / Managing DirectorJob Summary:The Executive Secretary provides high-level administrative and clerical support to the company's top executives. This role involves managing schedules, preparing reports,...
-
Purchasing Executive
2 weeks ago
Clark Freeport Zone, Pampanga, Philippines dnata Travel Inc. Full time ₱1,200,000 - ₱2,400,000 per yearSummaryThe Purchasing Executive role is supporting the procurement process by assisting with sourcing suppliers, managing purchase orders, and ensuring timely delivery of goods and services. It is also responsible for building strong alliances with key suppliers, negotiating best value and delivering improved outcomes for the business, whilst at all times...
-
Administrative Assistant
4 days ago
Clark Freeport Zone, Pampanga, Philippines Technology Elite, Inc. Full time ₱80,000 - ₱120,000 per yearWe will reach out to you via the email address provided in your resume should you qualify for the next steps of your application. Work Schedule: 6AM – 3PM PHT We are looking for a highly organized and dependable Administrative Assistant to provide day-to-day support across our operations, sales, and marketing functions. This role is essential in ensuring...
-
Finance and Admin Assistant
1 hour ago
Clark Freeport Zone, Pampanga, Philippines FIT BUSINESS SERVICES INC Full time ₱400,000 - ₱600,000 per yearPosition OverviewWe are seeking a highly organised and detail-oriented Admin and Finance Assistant to support our team. This full-time role is critical to ensuring the smooth operation of functions across multiple departments. The successful candidate will work remotely and collaborate closely with the Managing Director, Projects Manager, and Engineering...
-
Digital Marketing and Events Assistant
2 days ago
Clark Freeport Zone, Pampanga, Philippines Beepo Inc. Full time ₱900,000 - ₱1,200,000 per yearDiscover 100% YOU as an AU Digital Marketing and Events Assistant Apply nowPosition: AU Digital Marketing and Events AssistantLocation: Central LuzonWork setup & shift: Remote | Day Shift What's in it for you?Competitive Total Rewards (Compensation, Allowance, HMO, and Paid Time Off)Employee Referral ProgramWork Life Balance Your RoleAs an AU Digital...
-
AU Accounting Assistant
4 days ago
Clark Freeport Zone, Pampanga, Philippines Beepo Inc. Full time ₱250,000 - ₱500,000 per yearDiscover 100% YOU as an AU Accounting Assistant Apply nowPosition: AU Accounting AssistantLocation: Central LuzonWork setup & shift: Remote | Day Shift What's in it for you?Competitive Total Rewards (Compensation, Allowance, HMO, and Paid Time Off)Employee Referral ProgramWork Life Balance Your RoleAs an AU Accounting Assistant, you are responsible...
-
HR Assistant
4 days ago
Clark Freeport Zone, Pampanga, Philippines Owens Asia, Inc. Full time ₱800,000 - ₱1,200,000 per yearJOB DESCRIPTION:The HR Assistant plays a pivotal role in executing and enhancing key HR functions, including employee relations, timekeeping, training coordination, compliance, policy implementation, and end-to-end recruitment.KEY RESPONSIBILITIES:Monitor daily timekeeping activities, ensuring accuracy, policy compliance, and timely resolution of...
-
Personal Assistant
4 days ago
Clark Freeport Zone, Pampanga, Philippines JOBS360 Full time ₱1,200,000 - ₱2,400,000 per yearAbout the RoleWe are seeking an exceptional Personal Assistant (PA) to serve as a true strategic partner to our Managing Director. This is not a typical task-based admin role—it's about protecting the Managing Director's time and focus, ensuring their energy is channelled into high-value strategic initiatives.You will own communications, manage the...