General Executive Assistant

6 days ago

Clark Freeport Zone Pampanga, Philippines Beepo Inc. Full time

Discover 100% YOU as a General Executive Assistant Apply now

  • Position: General Executive Assistant
  • Location: Central Luzon
  • Work setup & shift: Remote | Day Shift

What's in it for you?

  • Competitive Total Rewards (Compensation, Allowance, HMO, and Paid Time Off)
  • Employee Referral Program
  • Work Life Balance

Your Role

As a General Executive Assistant, you are responsible for:

  • Provide day-to-day administrative support to Directors, including diary management, travel bookings, and meeting coordination.
  • Support scheduling, logistics, and follow-up actions for internal leadership and client meetings.
  • Assist with managing correspondence, filing, and record-keeping for Directors.
  • Maintain confidentiality and handle sensitive information with discretion.
  • Help track and follow up on key business priorities, actions, and deadlines.
  • Support project teams with document management, scheduling, and coordination of project activities.
  • Assist in preparing client-ready materials such as reports, proposals, and presentations.
  • Manage project folders and version control to ensure consistency and accessibility of project files.
  • Support with note-taking, action tracking, and follow-up from project meetings and workshops.
  • Help coordinate logistics for client engagement activities, including travel, catering, and venue bookings.
  • Contribute to internal project management systems (Productive) to update progress and maintain accurate records.

Qualifications and Experience

  • 2–4 years' experience in an administrative or executive assistant role, ideally supporting multiple senior leaders.
  • Experience in professional services, consulting, or similar fast-paced environments preferred.
  • Demonstrated experience providing high-quality document preparation and coordination support.
  • Familiarity with project administration, scheduling, and workflow tools (e.g. Productive or equivalent).
  • Experience managing diaries, meetings, and communications for senior staff.
  • Exposure to client-facing work or supporting consulting projects is advantageous.

About Beepo

Beepo is a Probe Group company, a full-service Australian-owned outsourcing company, with a team of 15,000 across 6 countries — the largest, and most diverse Australian-owned customer experience outsourcing provider.

Our Beepo office is located in Clark, Pampanga. We provide exceptional workforce support to clients all over the world. Our primary focus is to help businesses grow sustainably with the help of fantastic Philippine talent.

You will be supported by a great working environment, leading benefits, and an opportunity to meet your career goals. You will be able to apply your skills and innovative thinking to this role. This is an opportunity to grow your career quickly.

*Terms and conditions apply

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