Accounting Officer

THE AFFILIATE COMPANY:

We are a growing café and restaurant dedicated to great food, exceptional service, and creating memorable customer experiences. As part of our commitment to excellence, we are looking for a detail-oriented Accounting Supervisor to lead our day-to-day accounting operations and support our financial growth.

Key Responsibilities

1.Accounts Payable & Vendor Management

• Processing Invoice - Receiving, verifying, and processing invoices from vendors for food supplies, coffee beans, equipment, utilities, and other services.
• Scheduling Payments - Ensuring all bills are paid accurately and on time to avoid late fees and maintain good credit terms.
• Vendor Reconciliation - Regularly reconciling statements from suppliers to ensure every delivered order has been invoiced and paid correctly.

• Managing Relationships - Serving as the primary financial contact for vendors, addressing any billing inquiries or discrepancies.

• Accounts Receivable & Revenue Tracking

• Daily Sales Reconciliation - Collecting and reviewing daily sales reports from the Point-of-Sale (POS) system.

• Matching Transactions - Verifying that recorded sales match the actual cash, credit card, and digital payment deposits in the business bank accounts.
• Investigating Discrepancies - Identifying and resolving any variances between the POS data and bank deposits, which could be due to refunds, voids, or errors.

• Managing Receivables - If the cafe has wholesale accounts (e.g., selling beans to local businesses), tracking and collecting those payments.

• Payroll & Tip Distribution Processing

• Processing Payroll - Calculating hours worked (including overtime), calculating gross pay, and processing payroll for all employees on a bi-weekly or weekly schedule.

• Managing Tips - Accurately tracking and allocating credit card tips and reconciling them with cash tip pools, ensuring compliance with labor laws.
• Withholdings and Deductions - Calculating and withholding correct amounts for taxes, benefits, and other deductions.

• Tax Filings - Preparing and submitting necessary payroll tax documents to local and national authorities.

• Financial Reporting & Record Keeping

• Generating Key Reports - Preparing essential financial statements, including the Profit & Loss (Income) Statement, Balance Sheet, and Cash Flow Statement on a weekly, monthly, or quarterly basis.

• Cost of Goods Sold (COGS) Analysis - Closely monitoring the cost of inventory items (coffee, milk, syrups, pastries) as a percentage of sales. This is vital for identifying waste, shrinkage, or pricing issues.
• Maintaining General Ledger - Ensuring all financial transactions are accurately categorized and recorded in the company's general ledger or accounting software (e.g., QuickBooks, Xero).

• Document Management - Organizing and archiving all financial records, receipts, and reports for tax purposes and audits.

• Inventory Management Support & Cost Control

• Reconciling Inventory Data - Comparing inventory usage reports from managers with purchase invoices to calculate actual COGS and identify variances.

• Identifying Cost Trends - Analyzing spending patterns to flag increasing costs of key items (e.g., milk, avocado) so management can adjust menu prices or find new suppliers.
• Auditing Procedures - Occasionally assisting in physical inventory counts to ensure the numbers reported are accurate and to help identify potential theft or waste.
• Budgeting Assistance - Providing historical financial data to help the cafe owner or manager create budgets and forecasts for future periods.

Qualifications

• Bachelor's Degree in Accountancy, Finance, or Management Course
• Fresh Graduate of related course or with at least 6 mos – 1 yr related experience
• Good in Mathematical skills, knows Excel / Spreadsheet, knows POS system
• Analytical, diligent, loves office work, organized

Compensation

Entry level at minimum wage

With experience or mid-level start @ 13,600.00/month

Location

Cafe Gervacio's, C.M. Recto Street, Davao City

Job Types: Full-time, Permanent

Benefits:

• Company events
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee

Application Question(s):

• What is your course did you finish in College?
• Are you willing to work on holidays and weekends?
• What is your expected salary?
• How soon can you start?

Education:

• Bachelor's (Preferred)

Experience:

• Food service: 1 year (Required)

Work Location: In person