Accounts Payable Officer

5 days ago

Clark Freeport Zone Pampanga, Philippines MVP Asia Pacific Inc. Full time ₱900,000 - ₱1,200,000 per year

Job Description:

Invoice Processing & Payment:

  • Receive, review, and process vendor invoices for goods and services provided to the dealership.
  • Verify that invoices are correctly coded, match purchase orders, and are within agreed terms.
  • Process payments for approved invoices, ensuring that payment schedules align with supplier terms and dealership cash flow.
  • Ensure all payments are made in a timely and accurate manner to avoid late fees or disruption of services.

Vendor Relations & Communication:

  • Act as the main point of contact for supplier inquiries related to payment status, discrepancies, and account issues.
  • Maintain positive working relationships with suppliers to ensure seamless communication and prompt resolution of disputes.
  • Coordinate with internal departments (e.g., Parts, Service, Sales) to resolve any discrepancies or issues related to invoices.

Account Reconciliation:

  • Reconcile AP sub-ledger to the general ledger on a regular basis.
  • Ensure accuracy and completeness of accounts payable records.
  • Prepare and distribute AP aging reports to management and finance teams.
  • Assist in month-end closing, ensuring all AP transactions are recorded and reconciled appropriately.

Compliance and Reporting:

  • Ensure adherence to dealership financial policies and procedures, as well as compliance with tax regulations (e.g., GST).
  • Maintain organized and accurate records of all transactions and payments.
  • Provide support for external audits, ensuring all AP documentation is readily available and compliant with regulatory standards.

Document Management:

  • Ensure all AP documentation, including invoices, receipts, and payment confirmations, are filed and stored according to dealership procedures.
  • Keep records up to date for audit purposes.

Job Qualifications:

  • Bachelor's Degree in Accounting, Finance, or any related field.
  • Minimum of 2–3 years of experience in accounts payable or a similar finance-related role, preferably in an automotive dealership environment.
  • Experience working in a multi-franchise or multi-location setup is a plus.
  • Proficiency in DMS software (e.g. Pentana) preferred or any similar software used in local (Philippine) car dealerships.
  • Proficiency in Microsoft Excel.
  • Strong understanding of accounts payable processes and accounting principles.
  • High attention to detail and ability to spot discrepancies in financial data.
  • Ability to work under pressure and meet deadlines in a fast-paced environment.
  • Excellent organizational and time management skills.
  • Strong communication and interpersonal skills.

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