Accounts Payable Specialist

5 days ago

Clark Freeport Zone Pampanga, Philippines Technology Elite, Inc. Full time ₱450,000 - ₱600,000 per year

We will reach out to you via the email address provided in your resume should you qualify for the next steps of your application.

Work Shift: Monday-Friday/ 6:00am to 3:00pm PHT

Accounts Payable and Job Setup Manager role will see you managing processing and reconciliation of bills, with purchase orders, statements, and other bill validation metrics such as delivery dockets to match the PO/Bill.  

  • You will lead this function for a group of three business located in QLD, Australia.

You will report directly to the Financial Controller and management team.

Job Description:

Accounts Payable - Workflow:

  • Monitor the inbox
  • Process bills in Xero
  • Ensure automatic payment remittances are being sent to suppliers
  • Use the 'Accounts Payable – Escalations' MTeams Channel to escalate overdue bills
  • Maintain quality of supplier information in Xero

ApprovalMax - Bill Workflow:

  • Identify bills with no corresponding PO
  • Investigate to locate or create the correct PO
  • Inform the supplier if we have not received a PO for their bill
  • Advise the supplier that payment cannot be processed without a PO

ApprovalMax - PO Workflow:

  • Identify POs with no corresponding bill
  • Investigate to locate the correct invoice
  • Inform the supplier if we have not received a bill from them
  • Advise the supplier that payment cannot be processed without a bill

Delivery Docket - Proof of Supply (a) - Workflow:

  • Ensure a delivery docket is received for each PO or bill
  • Notify the supplier if a delivery docket has not been received
  • Advise the supplier that payment cannot be processed without a delivery docket

Bill Validation - Workflow:

  • Ensure the bill has a corresponding approved PO
  • Ensure the bill references the correct PO number
  • Ensure the PO dollar value matches the bill dollar value
  • Ensure the PO includes a material certification if it was requested in the PO
  • Ensure the bill includes our ABN
Skills and Qualifications:
  • Excellent communication skills are essential, as most correspondence will be via email with our suppliers.
  • Proficiency with our software and tools, including:
  • Xero
  • Excel
  • SharePoint
  • OneDrive
  • ApprovalMax
  • Microsoft Teams

Nice-to-have Qualifications and Skills:

  • Experience with
  • Experience dealing with accounts payable
  • Bookkeeping experience
  • Accounting experience

Benefits:
- 21 Days Paid Time Off (PTO) Annually + 1 Additional PTO per successful year of tenure (up to five (5) years)
- HMO coverage for employee +1 FREE dependent on the first day of employment

  • +1 additional FREE dependent per successful year of tenure (up to five (5) years)

  • Tenure Incentive Program*

  • Referral Bonus of up to Php20,000.00*

  • ALL government mandated benefits

*Terms and conditions apply

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