Executive Assistant

Join 2xYou Assistants — a people-first company that invests in your growth while empowering entrepreneurs to scale their businesses.

We're looking for a proactive and detail-oriented Executive Assistant & Operations Partner (Night Shift, Work from Home) to support a high-level executive with both operational excellence and administrative management.

You will work with only one client to become their second brain in their business (hence 2xYou)

If you're someone who thrives in dynamic environments, loves optimizing processes, and enjoys working on exciting projects, we want you on our team

What's in it for you?

When you join 2xYou, you'll enjoy:

• A laid-back, fun, and collaborative work environment
• HMO coverage after 3 months
• Bi-annual salary reviews and increases (with quarterly performance bonuses)
• Team buildings and company outings
• Fun, meaningful projects that help you grow
• Access to books, training, and courses to expand your skills
• Generous leave policy

About the Role

You will act as a strategic partner to the executive—supporting operations and managing administrative work to reduce CEO's load. You'll be the "second brain" who ensures that everything runs smoothly behind the scenes.

Primary Responsibilities:

Executive & Administrative Support (Primary)

• Manage and organize one or more inboxes (filtering, prioritization, cleanup).
• Draft email responses for Founder review and approval before sending.
• Develop judgment around what to:Handle independently
• Escalate immediately
• Queue for daily discussion
• Participate in daily 10–15 minute check-ins focused on priorities, decisions, and escalations.
• Gradually gain the autonomy to send responses aligned with the Founder's voice.

Calendar & Scheduling

• Manage calendar scheduling across stakeholders and time zones.
• Coordinate meetings with investors, vendors, contractors, and partners.
• Block time intentionally to protect focus and operating rhythm.
• Prepare agendas and follow-ups when appropriate.

Task & Workflow Management

• Operate the task system (ClickUp or equivalent).
• Translate requests into clearly scoped tasks with defined outcomes.
• Track execution, follow up on deadlines, and ensure clean closure.
• Maintain clarity around ownership and next steps.

Systems & Operations (Expanded Scope)

• Build and maintain SOPs, templates, and internal documentation.
• Improve workflows to reduce ambiguity, rework, and dependency.
• Organize documentation so it can be reused for onboarding future hires.
• Support coordination with vendors, consultants, and external partners.
• Assist with research, scheduling, and execution tracking as needed.

The goal is within your first year, you'd be trained up and coached to becoming your client's 2nd-In-Command, while being supported by the fantastic team in 2xYou.

What We're Looking For:

• Education: College Level or Higher
• Experience:
• 1–2+ years supporting email/calendar operations, admin support, or executive support
• Experience using task tools like ClickUp (or similar tools) is preferred
• Experience coordinating schedules and stakeholders across time zones is a plus
• Project management experience is a plus (not required)
• Excellent written English and strong attention to detail
• Able to maintain confidentiality and professional discretion
• Strong organization, follow-through, and comfort improving systems over time
• Collaborative mindset with a high sense of ownership and accountability
• Willing to work night shift schedule following Pacific Standard Time (PST) with flexibility across time zones

Compensation

Php 30,000–35,000 per month (depending on experience)

Ready to Grow with Us?

If you're eager to learn, value personal and professional growth, and love being part of a fun, growth-driven culture — we'd love to meet you

Apply here:

About 2xYou Executive Assistant Services

At 2xYou, we don't just match assistants with clients — we empower partnerships built on growth, learning, and collaboration.

We're a tribe of forward-thinkers who believe that when our people thrive, the businesses we support succeed even more.

If you love solving problems, learning new things, and growing alongside passionate people — this is the tribe for you.

Job Types: Full-time, Permanent

Pay: Php30, Php35,000.00 per month

Benefits:

• Company events
• Health insurance
• Paid training
• Pay raise
• Promotion to permanent employee
• Work from home

Work Location: Remote