Event and Logistics Support Coordinator

3 days ago

Makati City, National Capital Region, Philippines GDS CAPITAL INC Full time ₱25,000 - ₱28,000 per year

Key Responsibilities:

1. Event Logistics & Support

  • Assist in the setup/ ingress and teardown/ egress of events, staging, and on-site equipment
  • Coordinate deliveries, inventory movement, and logistics tracking
  • Ensure event assets and equipment are properly secured, labeled, and transported
  • Support venue preparation, supplier coordination, and loading/unloading of materials

2. Project Assistance

  • Support project managers and event leads in administrative and physical event execution
  • Attend meetings or venue oculars when needed and provide post-meeting summaries
  • Document event processes(e.g., setup photos, checklists, logistic reports)
  • Liquidation reports/ Post report

3. Supplier & Vendor Coordination

  • Assist in sourcing suppliers for event needs (e.g., printing, fabrication, logistics, rentals, etc.)
  • Follow up with suppliers on production and delivery timelines and report to event lead
  • Assist in booking logistics-related services such as van rentals, transport, manpower, etc.
  • Maintain a basic tracker of vendor contact details, rates, and reliability

4. Manpower Sourcing & Management

  • Help source, recruit, and coordinate outsourced manpower such as volunteers, event PAs, and on ground crew
  • Assist in briefing, assigning tasks, and monitoring performance of support staff during event days
  • Maintain a roster of reliable freelancers and volunteers for future use

5. Internal Support

  • Ensure warehouse or storage areas are organized and up to date
  • Help manage event material inventory and flag low stocks to the team
  • Support general office/event errands as needed
  • Support in procurement for event needs

6. Other Duties

  • Perform other related tasks or assignments as required by the management and project needs

Qualifications:

  • Education: Bachelor's Degree in Hospitality Management, Tourism, Marketing, Communication, or a related field.
  • Proven Experience: Minimum 2 years of experience in event coordination or a related field
  • Supplier Network: Established relationships with a variety of event suppliers and vendors
  • Production Knowledge: Understanding of event production elements, including lighting, sound, and staging
  • PR Skills: Ability to generate positive media coverage and manage public relations for events
  • Communication & Coordination: Excellent communication and organizational skills, with the ability to multitask and prioritize effectively
  • Problem-Solving Skills: Ability to think critically and resolve issues calmly and efficiently
  • Independent & Resourceful: A self-starter who can take initiative and complete tasks with minimal supervision

Bonus Skills:

  • Leadership Potential: Demonstrated ability to motivate and guide others
  • Creative Flair: A knack for bringing fresh and innovative ideas to the table
  • Tech Savviness: Proficiency in event management software and online tools

Job Type: Full-time

Pay: Php25, Php28,000.00 per month

Work Location: In person

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